How To Write Biodata on a Resume: A Complete Guide

By Indeed Editorial Team

Published 14 July 2021

The Indeed Editorial Team comprises a diverse and talented team of writers, researchers and subject matter experts equipped with Indeed's data and insights to deliver useful tips to help guide your career journey.

Recruiters and hiring managers will go through hundreds of applications before selecting candidates for positions. It is practically impossible for them to meet every candidate and evaluate them personally. In such situations, a well-prepared biodata gives you an edge over your competition. In this article, we will discuss how to write biodata and share some examples and tips to help you write your own.

What is biodata?

A biodata is defined as a collection of basic information about a person and their career, work and life accomplishments. In many interview/recruitment situations, candidates will have to introduce themselves, their work and state what makes them a good fit for the job. A biodata is the first step in that process, and it plays a huge role in the impact your job application can make on interviewers and potential employers.

Hiring managers use biodata to evaluate the ethics, perspectives, values and experiences of a candidate. These factors will help them better understand if a person can fit into their work culture and align with the company's vision. In many cases, candidates are shortlisted for interviews purely on the basis of a biodata review.

Related: How To Make a Resume (With Examples)

How to write biodata

There are many formats you can follow, to write a biodata. However, there are some key pieces of information that you must include, for it to be comprehensive. Follow these steps to write an effective biodata:

1. Include a formal photograph of yourself

Get a professional photographer's help to get a good passport size photograph taken of yourself. Make sure that your face is clearly visible in the photograph. It is good practice to have formal attire and expression in the photograph. Avoid wearing flashy colours, jewellery or excessive make-up.

2. Add a personal statement outlining your background and career objectives

A personal statement can be an introduction to the sections that follow. It should contain details like your name, your birthplace, your current city of residence, your last job and the latest formal education you have pursued. Make sure to highlight keywords or isolate them before the body text.

Examples:

Bikram Brahma *Web Developer|Bangalore, India*

My name is Bikram Brahma. I was born and raised in Guwahati, Assam. I hold a master's degree in computer science engineering, from Regional Technical Institute, Kolkata. I am currently working in Bangalore as a web developer.

Gargi Singh

My name is Gargi Singh. I am from Jaipur, Rajasthan. I completed B.Des in graphic design from the Indian Institute of Design, New Delhi. Since 2017, I am working as a graphic design lead for Dash Studios, New Delhi.

3. Provide some basic personal information

It is up to you to decide how much information you want to share with a potential employer. Include information only if you feel it is vital to the biodata. It is common practice to include full name, gender, nationality, date of birth and contact information. You may provide this information as a bulleted list, to improve visibility.

Examples:

Basic Information

  • Name: Chandra Prakash Singh

  • Father's Name: Prakash Singh Rathore

  • Gender: Male

  • Date of Birth: August 13th, 1988

  • Nationality: Indian

  • Contact Number: +91 76453 09622

  • Email Address: cpsingh@email.com

  • Present Address: 223, 2nd Cross Road, BT Layout, Sector 24, Bhopal, M.P.

Basic Information

  • Arshad Ul Islam

  • Male

  • October 4th, 1994

  • Indian

  • +91 94487 66107

  • arshadislam@email.com

Related: How to Introduce Yourself Professionally

4. Share your educational background

List out the formal education you have received, including your degrees/diplomas, your major subjects and aggregate score/CGPA (Cumulative Grade Point Average). Also mention the years in which you pursued each course. Take note that your latest educational qualification should appear on top, followed by the others, in order.

Examples:

Educational Qualifications

  • *M.Arch | Imperial School of Architecture, Pune | 2017-2019

    • Major Subject: Landscape Architecture

    • CGPA: 7/10*

  • *B.Arch | State College of Architecture, Mumbai | 2012-2017

    • Major Subjects: Architectural Design, Structural Engineering

    • CGPA: 6.5/10*

Education Background

  • *MBA | 2016-2018 | National Business School, Chennai

    • Focus: Business Studies, Management Consultancy

    • Aggregate Score: 73%*

  • *B.Tech in Computer Science Engineering | 2012-2016 | Regional College of Engineering, Calicut

    • Focus: Java Programming, Visual Studio Basics, Python

    • CGPA: 3.7/5*

Related: How To Share Your Education Background

5. Share your work experience

Provide details of your work history, including past employers, job titles, duration of engagement with each employer. Note that you should list your latest work engagement first and the remaining ones in order.

Examples:

Work Experience

  1. Zedex Consultants | IT Consultant | 2018-Present

  2. Star Tech Computers | Programming Instructor | 2017-2018

  3. Star Tech Computers | Senior Developer | 2016-2017

  4. Indonet Enterprises | Junior Tester | 2013-2016

Occupational Record

  • Lead Designer (2020-Present) | Xigma Inc.

  • Senior Illustrator (2017-2020) | Orange Labs

  • Junior Illustrator (2015-2017) | Orange Labs

  • Merchandiser (2012-2015) | The Calcutta Clothing Company

Related: How To Write Work Experience on Your CV

6. List out any awards or recognitions you have received

If you or your work has received any awards or formal recognitions, mention them in reverse chronological order. Mention the year in which you have received the award and the body/organisation/institute that has granted you the award.

Examples:

Awards and Recognitions

  • Employee of the Year - Sales | 2019 | TC Corp Private Limited

  • Employee of the Year - Sales | 2017 | TC Corp Private Limited

  • Graduation with Distinction | 2015 | JC College of Commerce

Awards and Recognitions

  • Runner-Up | Deccan Design Festival, 2019

  • Exhibited Artist | Hyderabad Photo Festival, 2018

  • Featured Project | The Globe Design Mag, 2016

7. List your hard and soft skills separately

Make a separate list of your hard and soft skills, along with any software or tools you have mastered. Hard skills are the ones that you have to train to develop. Soft skills are an inherent part of your personality and can be considered to be your character traits. When you list software, you can also mention your level of expertise in each one.

Example:

Hard Skills

  • Graphic Design

  • Illustration

  • Typography

  • Book Making

Soft Skills

  • Teamwork

  • Leadership Qualities

  • Empathy

  • Punctuality

Software and Tools

  • Adobe Photoshop - Expert

  • Adobe Illustrator - Expert

  • CorelDraw - Expert

  • Autodesk AutoCAD - Intermediate

  • Adobe After Effects - Beginner

Related: Soft Skills: Definitions and Examples

Biodata example

Here is an example of a properly formatted, well-written biodata, for reference:

*[Passport size photograph]

Ann John
Data Engineer | Bangalore, India

My name is Ann Abraham John, and I was born and raised in Kochi, Kerala. I hold a B.Tech in computer science engineering from the University of Travancore, Trivandrum. I am currently working as a data engineer in Bangalore, India.

Basic Information*

  • Name: Ann Abraham John

  • Father's Name: Abraham John

  • Gender: Female

  • Date of Birth: September 5th, 1994

  • Nationality: Indian

  • Contact Number: +91 78432 09558

  • Email Address: annabrahamjohn@email.com

    Educational Qualifications

  • *B.Tech in Computer Science Engineering | 2012-2016 | University of Travancore, Trivandrum

    • Focus: Data Processing Algorithms, Python

    • CGPA: 7.8/10*

  • 12th Standard - CBSE AISSCE | 2012 | River Valley Higher Secondary School, Trivandrum

    *- Focus: Physics, Chemistry, Mathematics, Computer Science
    *- Aggregate Marks: 95%

  • 10th Standard - CBSE AISSE | 2010 | River Valley Secondary School, Trivandrum

    *- Focus: General Science, Social Science, Mathematics
    *- Aggregate Marks: 93%

    Work Experience

  • Senior Data Engineer | 2018-Present | TechLabs Private Limited, Bangalore

  • Junior Data Engineer | 2016-2018 | TechLabs Private Limited, Bangalore

    Awards and Recognitions

  • Gold Medalist Graduate | 2016 | University of Travancore, Trivandrum

  • Exhibited Work | 2015 | Regional Science Fair, Trivandrum

    Hard Skills

  • Coding

  • Project management

  • Data analysis

Soft Skills

  • Determination

  • Problem-solving mentality

  • Patience

Software and Tools

  • Python

  • SQL

  • Apache Spark

Tips for writing biodata

While preparing a biodata, it is important to keep in mind the attention span of the reader. Since hiring managers, interviewers and employers may be going through a large number of such documents in a day, it is important for you to make your resume stand out, in terms of clarity and readability. Documents like CVs, resumes and biodata get only less than half a minute of reading time, on average. The reader must be able to register vital information about you, within this span of time. Here are some general tips to help you make your biodata more effective:

  • Make sure it is comprehensive. Give appropriate information in a justified order so that it registers better.

  • Use formatting tools to stylise text, divide sections and use variations in font size to improve readability.

  • Share only information that you feel is absolutely necessary.

  • Highlight the information that makes you a good fit for the position you are applying for.

  • Do your research on the company and the job title before you write your biodata. Consider what the reader will be looking for and present information in a way that appeals to them.

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