How To Write A Data Entry Resume (Plus Template And Example)

Updated 1 December 2022

Data entry jobs involve using computers and specialised software to enter information, such as transcriptions and numbers, into various databases or documentation platforms. Since professionals in this role often complete highly specific job duties, they may require excellent resumes that highlight their qualifications and experience. If you are searching for a new data entry position, you may benefit from learning how to create a document that distinguishes you from other candidates. In this article, we explain some key elements to help you write a strong resume and discuss how to write a data entry resume in seven steps.

Elements Of A Strong Data Entry Resume

Some techniques may help you strengthen and enhance your data entry resume in a manner that emphasises your professionalism and value as a candidate. Consider these elements as you craft your document:

Use active voice. Active voice can help increase conciseness by reducing the number of words you use to convey information.
Choose a professional format. Many professionals use legible fonts and cohesive alignment to increase the readability of their resumes.
Add metrics. When you describe your job duties, including metrics such as percentages and monetary amounts may help you emphasise your value and contribution to your previous employer.

How To Write A Data Entry Resume

Follow these steps to learn how to write a data entry resume that emphasises your value as a candidate:

1. Create a header

The first part of writing a resume is creating a header for your name and contact information. Start by writing your name in bold on one line. On the next line, provide your phone number, a professional email and your address. Including reliable contact information ensures that hiring managers may use multiple methods to communicate with you if they want to ask additional questions or request an interview.

2. Write a professional summary

A professional summary is a brief explanation of your professional experience, strengths, skills and the reason you are applying for the job. Hiring managers often look at the professional summary first when viewing a resume, so it is important to create a positive first impression of you as a candidate. As you write your professional summary, try to communicate positive attributes of your personality while also explaining your work history as it relates to your data entry skills.

This may include how many years you have worked in the industry and one to two job duties you have completed that demonstrate your ability to succeed in a clerical role. End the statement by explaining why you want to work at the specific company you're pursuing. Consider how being a data entry professional can help you achieve your own career goals or how you want to help the company reach its objectives.

3. Explain your work history

Explain your work history by starting with your most recent job and listing the other entries in reverse chronological order. Write your job title and employment dates in bold on one line, then write your employer's name, city and state or union territory of operation in the next line. Underneath this, include some of your most important job duties and responsibilities. Consider phrasing them in a manner that emphasises your value as a data entry professional, such as using metrics to describe your efficiency, speed and focus.

4. List relevant skills

You may create a one-line list that combines all your skills or make numerous skill categories. For example, you may create separate lists for your technical skills, soft skills and experience with software or data entry tools. Separate each skill with a pipe symbol. Consider including a combination of soft and hard skills because employers typically value data entry professionals who can demonstrate professional competence on a team and technical success in their role.

5. Describe your education

Some data entry professionals may require varying educational qualifications depending on your location, credentials and employer. Featuring a degree can show that you have the professional skills necessary to be successful at data entry. Describe your most recent academic degree by writing your degree and major in one line. Add a comma and provide the name of your university or academic institution. You may also provide the university's location, but this is not required. Repeat this format for each additional degree or diploma you possess.

6. Add any credentials

This section is optional, but many businesses value candidates with certifications and other credentials because they demonstrate a professional's expertise and skill in their industry. This means an employer may choose a candidate with at least one data entry certification over a candidate without one. Start by writing your certification's title in bold, then separating it with a comma and providing the name of the certifying organisation. Next, add a dash and include the year you earned or renewed the credential. You can also follow this format for each additional certification you own.

7. Proofread your work

The final step in creating a resume is reviewing your content to ensure it has no spelling, grammar, punctuation or formatting issues. Consider initially evaluating the document yourself, then asking a friend or family member to provide you with a second opinion. They may help you identify elements you overlooked previously. You may also use free online resources such as grammar-checking and resume-writing services.

Data Entry Resume Template

This template provides you with formatting and content suggestions as an aid for writing your own data entry resume:

[First name] [Last name]
[Phone number] | [Email address] | [City], [State]

Professional Summary

[Two to three sentences that highlight years of experience, relevant skills, education or certifications and achievements as a data entry professional.]

Experience

(For the most recent or relevant role, list about five experience items. For previous roles, list about three.)

[Job Title] | [Employment dates]
[Company Name] | [City], [State]

[Include a strong verb, a more detailed description of what you did, the reason for your duties and the outcome or quantified results.]
[Job duty]
[Job duty]
[Job duty]
[Job duty]

[Job Title] | [Employment dates]
[Company Name] | [City], [State]

[Include a strong verb, a more detailed description of what you did, the reason for your duties and the outcome or quantified results.]
[Job duty]
[Job duty]
[Job duty]
[Job duty]

[Job Title] | [Employment dates]
[Company Name] | [City], [State]

[Include a strong verb, a more detailed description of what you did, the reason for your duties and the outcome or quantified results.]
[Job duty]
[Job duty]
[Job duty]
[Job duty]

Skills

Option 1

Option 2

Education

Option 1

[Degree and major], [Name of school or university]

Option 2

[Degree and major] | [Name of school or university]
[City], [State]

Optional

[Certification name], [Host organisation] – [Year completed or expiration date]

Data Entry Resume Example

This example uses the template above with sample information similar to what data entry professionals may use:

Asmee Laghari +91 91234183489 | asmee.laghari@email.com | Bangalore, Karnataka

Professional Summary

Hardworking and detail-oriented data entry professional with five years of experience in using data management software. Bringing strong communication, fast typing speed and the ability to manage multiple priorities at once. Looking to join Poinsettia Enterprises to improve operations company-wide.

Experience

Data Entry Specialist | January 2020 – Current
MK Data Entry Services | Patel Nagar, New Delhi

Communicate with clients through online chat, phone calls and email conversations
Maintain ongoing accounts for over 3,957 clients
Improve and consolidate spreadsheets, improving efficiency by 13% and saving an average of $32,500 in annual labour costs for the company
Train and supervise new employees on company protocols, work standards and client information updates
Increased data entry task completion speed by 25% over previous data entry specialist

Data Entry Clerk | May 2017 – January 2020
F.R. Rajesh Outsource Solutions | Calcutta, West Bengal

Entered over 1,000 records per day
Edited and updated client orders and tracking records with 99% accuracy
Resolved data-management issues and elevated Net Promoter Score (NPS) from 75% to 89%

Skills

Technical: 80 WPM | Spreadsheet and database programs | Invoicing and inventory systems | Account records management

Soft: Time management | Organisation | Leadership | Spelling and grammar| Collaboration

Education

Associate of Science in Computer Science, St. Vincent's College

How To Write A Data Entry Resume (Plus Template And Example)

Elements Of A Strong Data Entry Resume

How To Write A Data Entry Resume

1. Create a header

2. Write a professional summary

3. Explain your work history

4. List relevant skills

5. Describe your education

6. Add any credentials

7. Proofread your work

Data Entry Resume Template

Data Entry Resume Example

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