How To Write a Declaration in a Resume: A Complete Guide

By Indeed Editorial Team

Updated 29 August 2022

Published 12 June 2021

The Indeed Editorial Team comprises a diverse and talented team of writers, researchers and subject matter experts equipped with Indeed's data and insights to deliver useful tips to help guide your career journey.

Your resume is one of the most important documents in a job search because it includes certain elements that give your potential employers a comprehensive idea of your qualifications, experience and professional skills. One of those elements is the resume declaration statement. The statement gives assurance to your potential employers that the information provided in the resume is correct.

In this article, we will define a resume declaration and its importance, discuss how to write a declaration in a resume and provide some examples of resume declarations.

Related: How to Write a Resume Employers Will Notice

What Is A Declaration In A Resume?

A declaration in a resume states that the information on your resume is correct to the best of your knowledge. This statement is an assurance that every piece of information written on your resume is right, and you fully acknowledge them. It should also include your name, full signature, location and the date.

Mentioning a declaration statement can strengthen the intent of your resume and help in emphasising your professionalism. It helps in eliminating discrepancies and confusion. In most cases, this is the closing sentence of your resume.

Why Do You Need A Declaration In Your Resume?

Here are some reasons you should include it:

  • Increases credibility: it is an instrument that proves the information shared by you is authentic. Such a statement brings credibility to your resume because you are responsible for all the information stated.

  • **Prevents fraud:** it can also prevent any misconception and fraudulent activities in the recruitment and application process. The signature and the declaration attest that the information is correct, and you are not misleading the employer to get a job. It also helps in establishing transparency with the employer.

  • **Prevents ambiguity:** this declaration may be necessary when sending your resume to the potential employer via a referral. When the potential employer does not know you, the statement and your signature give them affirmation about the authenticity of all the provided information.

  • **Reinforces professionalism:** closing your resume with such a statement makes your resume look professional and formal. It can enhance your professional image with prospective employers.

When To Include A Resume Declaration

The process of writing a declaration in a resume dates back to a time when candidates would send their CV or resume through the post to their prospective employers. Way back, the recruitment process was more hierarchical than it is today. Because of this reason, candidates preferred resorting to formal ways of approaching an employer and creating a good impression. Adding this statement is, therefore, considered standard practice. You can include this statement in your resume when applying for jobs in:

Government agencies

Most government jobs, including educational institutions and government agencies, will require you to complete many forms and procedures that require your signatures. When applying for these jobs, you can add this statement to your resume along with your full signature.

Organisations with the formal recruitment process

Many job roles like police, army, astronauts and medical staff require a candidate to complete certain training and internships. For such job roles, it is quite common to include this statement stating that the candidate completed their training and internship as per requirement. This statement helps in attesting to the claims you make.

Large organisations

Most large organisations use their in-house application form over a personal resume. The software they use can accurately capture the information from the resume and fill in the form. Such application forms usually include a declaration statement or a sign-off as the last step in filling the form. Along with the statement, you may also sign for additional terms relating to confidentiality.

Whether to include a declaration may also depend upon whether it is the requirement of the employer. Though you can mention it anyway, it is best to check the employer's requirement.

Related: Words to Avoid and Include on a Resume

How To Write A Declaration In a Resume

A statement of declaration is usually one or two sentences long. So, it is important to keep it simple, concise and straightforward. Here are four steps to write one for your resume:

1. Write a sentence about the authenticity of the provided information

Most of the declaration starts with a sentence that assures the hiring manager that all your resume information is correct and true to the best of your knowledge. This statement should be the last line of your resume. Also, when writing it, be clear and definitive. Use this statement to express responsibility and honesty for your words.

2. Include the current date and your location

Mentioning the current data and location provides validity to your claims and tells the hiring manager you shared current information in your resume. You can place the date and location below the statement on the left-hand side of the page.

3. Include your signature

When you put your full signatures below the statement, it certifies that you have written it, and you will comply with it. Place your full name on the right side of the page just below the statement, with your signature just above your name.

Resume Declaration Template

Regardless of whether you are experienced or fresher, including a declaration statement may prove beneficial for you. When writing your own statement, you can use the following template:

1. [Statement of declaration]

2. [Current date and location (placed below the statement on the left-hand side]

3. [Full name and signature (placed below the statement on the right-hand side]

For example,

I hereby declare that all the facts given above are true and correct to the best of my knowledge.

Date: 28-05-2021

[Full signature]

Place: New Delhi

Name: Rahul Mehta

Tips For Writing A Resume Declaration

When writing this professional statement, keep these tips in mind:

  • Never scan your signature: if you share your resume over fax or email, there is no need to scan your signature. Instead, put the signature on your resume and scan the entire resume. If you cannot personally sign it, you can skip signing and write your full name. Writing down your name as a sign-off is sufficient. You can use this process when an employer requests a Microsoft Word or Google Doc resume format.

  • Include only relevant details: the statement is not a piece of personal information, so avoid using fancy or superfluous words. Also, focus on including what is essential. Try keeping it as short as possible to avoid wasting too much space.

  • Always proofread: wrong spellings or incorrect punctuation can change the meaning of your declaration statement. It is always good practice to proofread this section. Spelling errors may portray you as someone who lacks sincerity.

  • Check the readability: this statement should be short, but it should be easy to read and understand. Clearly state the declaration, using simple language,

  • Do not use fancy fonts: just because it is the closing line does not mean that you can use fancy fonts. When writing this statement, use the same font and font size as the other section of our resume. It is a formal statement, so it is best to keep it simple.

Related: 6 Universal Rules for Resume Writing

Examples Of Resume Declarations

When writing a resume declaration, you can use the following examples as inspiration:

  • I hereby declare that all the information given above is true and correct to the best of my knowledge.

  • All the information shared in the resume is correct, and I take full responsibility for its correctness.

  • I solemnly declare that the information in this resume is true to the best of my knowledge and belief.

  • All information in this resume is right and truthful.

  • I announce that the information and details shared in this resume are correct and inclusive. I take full liability for the correctness of the information.

  • I do hereby declare the authenticity of all the information in my resume.

  • I hereby insist that all information furnished is correct to the best of my belief.

  • I sincerely proclaim that all the facts in my resume are accurate, and I am responsible for their accuracy.

  • I solemnly declare that all the details given above are accurate, and I bear the responsibility for any variation from them in the future.

  • I hereby confirm and verify that all the information mentioned here, and I take full responsibility for its accuracy and authenticity.

Most declaration statements follow a similar structure and have similar content. The most important aspect is the assertion you provide regarding the accuracy and correctness of your information.

"Please note that none of the companies mentioned in this article is affiliated with Indeed."

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