Project Manager Skills On A Resume: Definition And Examples

By Indeed Editorial Team

Published 6 July 2022

The Indeed Editorial Team comprises a diverse and talented team of writers, researchers and subject matter experts equipped with Indeed's data and insights to deliver useful tips to help guide your career journey.

Project managers rely on a combination of hard and soft skills to achieve desired results and lead a team to success. When applying for project management positions, it can be important to include examples of how you possess these skills on your resume. Learning to prominently feature your abilities can help to differentiate you from other candidates. In this article, we explain how to include your project manager skills on a resume and provide useful tips for improving them.

Why Are Project Manager Skills On A Resume Important?

Including your project manager skills on a resume shows employers that you're competent in your field and highlights the advantages you can offer to their team. As a project manager, you are responsible for successfully prioritising and delegating tasks, leading a team and applying both soft and hard skills to complete projects in a fast-paced work environment. It might also help to include specific examples of how you have applied those skills to achieve the desired results and meet objectives on other projects.

Examples Of Project Manager Skills

The following types of skills can be important to develop and highlight on your resume:

Effective communication skills

Project managers are constantly communicating with clients, vendors and team members. They require exceptional communication skills at every stage of the project to successfully lead it to completion. This includes knowing how to engage with people, establishing meaningful professional relationships and explaining work goals to clients and customers. An ability to clearly instruct team members about the project scope and objectively take on suggestions and feedback is an integral part of becoming a successful project manager.

Related: Communication Skills In Leadership: Importance And Benefits

Strong negotiation capabilities

Effective negotiation requires you to engage in two-way communications that arrive at a joint decision. As a project manager, you may find yourself negotiating with external parties, fellow team members or project stakeholders. As the mediator between your client and your team, you are responsible for finding mutually acceptable solutions to shared problems while overseeing the successful completion of the project.

Problem-solving skills

Project managers handle issues during every stage of working towards a goal. Effective problem-solving skills can build a collaborative environment where team members feel free to express their thoughts, concerns and ideas. For instance, if a client complains about the team's approach to a project because they feel it is causing delays, you can determine how to respond to the customer and resolve any issues. As a project manager, you are responsible for designing and implementing effective solutions to quickly resolve any issues. To do this, you can make use of the following four steps:

  • Identify the problem.

  • List and evaluate possible solutions.

  • Choose the best solution.

  • Prepare a contingency plan.

Ability to analyse and monitor results

Monitoring refers to the process of tracking all project-related metrics. Simply put, project managers oversee all project activities and ensure that team members are completing tasks and implementing processes as planned. This includes monitoring progress towards any commitments, identifying potential problems and creating and executing measures as needed. As a project manager, you are responsible for ensuring that the project adheres to the scope and budget while meeting its targets and specified deadlines.

There are several automated tools and technologies to simplify the process of monitoring a project. The right tools can provide project managers with a clear overview of what is happening in the project. Project management systems can improve process planning and task delegation while monitoring the team's efficiency and ensuring that projects meet all deadlines and requirements.

Technical proficiency

Proper project management requires strong technical skills. As a project manager, you are tasked with planning, managing risks, budgeting and handling management methodologies. You are responsible for accurately estimating project costs, timelines and resource requirements. A certification or diploma in project management can help you gain the technical skills necessary to excel in your role.

Time management skills

Effective time management skills help you to plan tasks with enough time for proper execution while meeting tight deadlines. Drafting and following a high-level project plan helps you understand the goals and requirements of any project. The next step is to set clear priorities. This can help organise tasks based on deadlines, urgency and effort required to complete them. The final step is to delegate the tasks to your team. This shows them that you value their input while ensuring the efficient completion of any tasks. To complete tasks efficiently and effectively, minimise any unnecessary interruptions and remove distractions.

Related: Time Management Skills: Definition And Examples

How To Improve Your Project Management Skills

To improve your project management skills, you can take the following actions:

1. Build relationships

Fostering successful relationships with stakeholders, senior management and members of the team can help you become a better manager. This involves creating an environment where everyone feels acknowledged, valued and comfortable speaking to you about project-related matters. Successful project managers are approachable and accessible. To create this type of environment, it's essential to have excellent communication skills.

2. Develop your leadership skills

A good leader takes care of their team members. Take time to learn about other members of your team. Being aware of their strengths and weaknesses can help you assign tasks that match their skills and interests. You can also organise review sessions to provide team members with honest feedback about their work and motivate them to address opportunities to improve. Ensure you acknowledge their hard work and reward them for their achievements.

3. Learn project management tools

Project managers handle multiple projects at the same time. Project management tools allow you to complete large amounts of work in a well-organised fashion within a pre-determined timeframe. You can assign tasks, measure team members' performance and successfully complete multiple project stages efficiently and effectively.

Related: A Step-By-Step Guide On How To Manage Projects (With Tips)

Project Manager Skills In The Workplace

Along with the skills listed above, a project manager requires the following for successful job completion:

Ability to manage a budget

Projects run on a budget. Project managers are responsible for developing these budgets and ensuring team members adhere to them. Staying within a pre-set budget is a good measure of a project's success.

Strategic planning skills

Strategic planning is the process of defining the organisation's goals and objectives. This includes identifying a project's funding sources and resource providers and identifying challenges that may arise during the course of the project. Senior leaders and project managers conduct strategic planning to understand how changing business needs, technology and market conditions could impact the project and create alternatives or shift directions accordingly.

Capability of mapping timelines

No project can start without a proper timeline. Ideating project timelines helps visualise the project and its associated tasks effectively. To successfully map timelines, you can divide deliverables into smaller objectives, determine the time required for each task, identify dependencies at every stage and set milestones to track the project's progress.

How To Highlight Project Manager Skills On Resume

You can use the following steps to guide you when writing your resume to include your project manager skills:

1. Choose an appropriate template

First, choose a resume template that helps you highlight your project manager skills in the most visible and appealing way possible. For instance, you might use a template designed specifically for project management positions. Whichever template you decide to follow, be sure it includes sections for your professional summary, work and educational backgrounds and your skills.

2. Highlight your skills with quantifiable examples in your summary

After picking the best template for the job, you can immediately highlight your skills in your resume summary. For example, you might showcase your competencies and experience by describing how you used project management software to monitor and improve your deliverables. Providing a detailed list of your acquired skills and examples of how you have used them can attract an employer's attention.

3. When listing experience, provide examples of your skills

When you get to the experience section of your resume, be sure to provide evidence of your previous success using the necessary skills. Showing employers how your talents helped achieve a goal or exceeded company expectations is more effective than simply listing your job responsibilities. Highlighting your skills helps employers understand why you are the right candidate for the job.

4. Include work samples or your project portfolio to showcase your skills

You can provide verifiable proof of your skills and expertise by including links to your online portfolio and work samples if you have them. Make sure your links have professional domain names and reflect the content that you share in your resume. Including your portfolio showcases the kind of work you have done before and solidifies your skills and achievements.

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