How To Structure Roles and Responsibilities on Your CV
By Indeed Editorial Team
Updated 30 November 2022
Published 6 June 2021
The Indeed Editorial Team comprises a diverse and talented team of writers, researchers and subject matter experts equipped with Indeed's data and insights to deliver useful tips to help guide your career journey.
Roles and responsibilities allow employees to understand their function in a business and delegate work according to experience and expertise. When employees are aware of what employers expect, they become more motivated to perform their duties to a high standard. Furthermore, a clear understanding of your roles and responsibilities helps you structure a coherent CV that hiring managers will appreciate.
In this article, we cover what roles and responsibilities are and discuss how to structure them in your CV with relevant examples.
Related: How to Find Your Desired Career Path
What are roles and responsibilities?
While the terms roles and responsibilities can be used interchangeably, they actually describe two distinct functions of your job. Roles refer to a person's position within a team. Responsibilities define the tasks that an employee is expected to perform. Both terms are often linked because one infers a lot about the other.
In any role, it is important that your supervisor clearly outlines your responsibilities. Understanding your duties allows you to perform your role to the best of your ability. It protects you from overstepping your authority and ensures all projects assigned to you are within your capability.
Similarly, a team leader needs to understand their team members' roles and responsibilities so that they can effectively delegate work. A person's role can advise a manager about an employee's area of expertise, their experience in the field and how much guidance and time they will need.
Roles and responsibilities at different stages in your career
The education and work experience you have accumulated over the years determines the roles and responsibilities offered to you. As you progress along the corporate hierarchy, your role becomes more tightly integrated within the corporate ecosystem. However, this doesn't mean that your work changes as you become more senior; instead, it means that your actions have greater consequences on an organisation.
Understanding the responsibilities that come with different ranks in the workplace will help you work towards your future career goals. Below, we list four distinct types of roles in your career and the impact it has on your responsibilities:
Entry-level roles are often assistant or admin positions. They are suitable for young graduates because it allows them to learn on the job by witnessing and emulating more experienced colleagues.
The primary goal of assistants is to gain an organisation's trust by producing outstanding work. The more an employer can depend on you, the more likely they will promote you into roles with greater responsibility. Junior employees who complete their tasks to a high standard attract the attention of senior coworkers. They may take it on themselves to groom you for future leadership positions.
As an assistant, your responsibilities may include:
Updating databases and filing systems
Organising work diaries and booking appointments and meeting rooms
Typing, preparing and updating meeting minutes and reports
Dealing with correspondence and phone calls
Booking and arranging transportation and accommodation
Liaising with coworkers, clients and suppliers
Miscellaneous tasks your supervisor may ask you to do
After gaining two to three years of experience in an entry-level role, most professionals will move up to a coordinator position. This rank shows your competency in carrying out your responsibilities and contributing new ideas to your team. While there may be still time for you to be entirely prepared to manage other coworkers permanently, this position is a training ground for you to lead new projects while balancing out your other responsibilities.
As a coordinator, your responsibilities may include:
Communicating with staff, suppliers and clients about a project, event or campaign
Collaborating with teams in other departments to allocate budgets and resources
Managing deadlines and progress reports
Delegating tasks to team members
Collecting and analysing feedback from executives and customers
A managerial role adds to your list of responsibilities. In addition to supervising less experienced colleagues, you also have to complete your tasks, delegate work to others and communicate your progress to key stakeholders.
You become even more integral to an organisation at this level because they rely on your leadership to ensure operations run efficiently. Being a manager is a great professional accomplishment because it speaks of your ability to lead others while managing stress, upholding morale and communicating effectively with others.
As a manager, your responsibilities may include:
Clearly communicating organisational goals to subordinates
Delegating tasks according to skills and experience
Overseeing the work progress of employees
Reporting progress and concerns to senior management
Hiring and training new team members
Motivating and training existing employees to reach their goals
Setting key performance indicators to measure success
Reviewing department budgets and financial targets
An executive or team leader role puts you at the highest level of leadership in an organisation. This position grants you the authority to determine the direction and goals of an organisation. At this stage in your career, you become a public representative of a brand or business, whereby every decision you make impacts the entire corporation.
As an executive, your responsibilities may include:
Developing and executing strategic plans to meet business objectives
Proactively addressing challenges to protect business interests
Recruiting a team of senior leaders to oversee key business operations
Developing strong relationships with government bodies, investors, customers and clients
Ensuring transparency and upholding ethics at every stage of the business
Developing a culture of open communication throughout the organisation
Related: How to Get the Job You Want
How to structure your roles and responsibilities on a CV
The work experience section of your CV contains a detailed description of your roles and responsibilities in your current and previous jobs. Follow the steps below to highlight your work achievements to a hiring manager:
Related: How To Make a Resume (With Examples)
1. State your job title, company and employment duration
For each job in the work experience section of your CV, state your job title followed by your employer's company and the duration of your employment. Make sure you use a generic title rather than a creative job title to ensure it does not mislead the recruiter.
Listing your job titles is an important step because they immediately describe your role and its function in a company. Think of it like a story that describes your growth within an industry and career path. To make your CV more concise, only list roles relevant to the job you are applying for.
2. Write a quick job description
Think about all the responsibilities you had at a role and write them down in as much detail as possible. Mentally going through your vast experience with a company will help you consolidate the most important points at a later stage. Writing it as a job description helps you write in the language of the recruiter. Job descriptions use actionable words and bring attention to the necessary skills and qualifications. This method ensures you stand out in the CV screening process.
3. Choose the points you want to highlight
Cut down your job description to no more than five focal points. These points should highlight the responsibilities that made you successful in the role. Format your work experience in a bullet point list so that it is easy and quick to read. Use examples to give more context to your skills than simply stating them.
Recruiters spend more time with CVs that describe their responsibilities in simple and actionable terms. They are trained to spot exaggerations, so be honest yet confident about your achievements.
4. Quantify your achievements
Use numbers, data and statistics to emphasise how well you carried out your responsibilities in a particular role. Statistics are a great way to communicate your point directly without going into detailed descriptions that waste space and time. They quickly catch the eye of recruiters and give them a highly professional impression of you. Using numbers shows you are comfortable in your business knowledge and can handle finances and sales targets.
5. Format your work experience
An attractive work experience section on a CV looks clean, polished and well written. Structure your roles and responsibilities in reverse-chronological order. This means that your most recent role should be at the top, followed by earlier roles in your career. When choosing fonts, make sure your text is large enough to read and the font selected is legible and professional-looking.
Related: Resume Format Guide (with Examples)
Roles and responsibilities examples for your CV
Here are some examples of how to format your roles and responsibilities in the work experience section of your CV:
Administration Assistant ABC Company
November 2018 - Current
Provided administrative support to managers, such as scheduling appointments, booking meeting rooms and answering phone calls and emails
Created an efficient data entry system that saw clerical errors reduce by 8%
Hired, trained and managed 12 summer interns
Human resources coordinator
Human Resources Coordinator XYZ Company
August 2016 - June 2019
Responsible for monitoring, editing and approving high volume payroll
Initiated payroll forms for new hires and registered them for company health and benefits package
Implemented an automated payroll system that increased employee satisfaction by 12%
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