How To Write A Letter of Resignation In Nursing (With Samples)

By Indeed Editorial Team

Published 29 November 2021

The Indeed Editorial Team comprises a diverse and talented team of writers, researchers and subject matter experts equipped with Indeed's data and insights to deliver useful tips to help guide your career journey.

Leaving your job as a nurse needs formal communication with your employer. A well-written and positive resignation letter may help you share your decision with your manager and also maintain the connections with your healthcare facility. Learning about how to draft and format a resignation letter can make the letter writing process easier for you. In this article, we share information on how to write a resignation letter, tips to write a resignation letter nursing, understand what sections can be part of your resignation letter and two samples examples of resignation letters in different scenarios.

How to write a letter of resignation in nursing

A letter of resignation in nursing is a formal document that informs your decision to leave your job with your current organisation. The letter is usually in writing or in an email addressed to your manager or human resources representative depending on the format followed by a company. It is a professional way to leave your current employer and transition to a new role. It also gives enough time for your supervisor to look for a replacement.

This is the last professional impression you may make on your employer during your time at the company, so try to use a positive tone. A warm resignation letter helps you maintain a relationship with your former manager and colleagues and may make it easier to work there again if you wish.

Read more: Resignation Letters: Tips, Templates and Examples

Tips to write a letter of resignation nursing

Here are some tips for you which can be helpful in writing a letter of resignation for nursing:

  • Inform your manager: Before writing the letter, inform your manager or supervisor about your decision. They may guide you about the resignation process of your organisation. For example, they might ask you to update via the resignation portal or send the letter to certain people at the company.

  • Make it relevant: As a resignation letter is a formal notification to your employer, hence it is advisable to mention only relevant points in the letter. You may share your experiences and feelings in a farewell email.

  • Abide by the contractual policies: Review all the policies before sending the resignation letter, as you may not be aware of all the policies in advance. In case there is any confusion, ask for guidance from your manager or the HR department.

  • Proofread the letter: Your resignation letter is an important document that professionals may read. Ensure that all the information is correct and there are no errors in it.

  • Sign the letter: Many employers require an official printed and signed document for their records. You can use an electronic signature or print and sign the document.

Read more: 10 Steps To Resign From a Job (With Tips To Quit Gracefully)

What to include in a letter of resignation nursing

A resignation letter from nursing may include many parts, but most have the following elements:

Introduction and notice of resignation

The start of the letter clearly states you are writing to submit your resignation from the post you are holding in the company. Also, mention the notice period you will serve as per your employment contract. Most companies have a unique process of relieving their employees from their duties and have different notice periods, which may vary from a few days to months. Here is an example of an introduction for a letter of resignation in nursing:

Example:

Dear Sachin,

Please accept this email as my formal resignation from my position of nursing with Always Care Nursing Home. As per my employment contract, I will serve a two-month notice period and my last day will be [mention the date according to your notice period].

Read more: All You Need to Know About Notice Period for Resignation

Reason of resignation

There can be many reasons to leave your current job, like a new job offer, higher studies or family reasons. It is your choice if you want to share the reason for your decision. It is advisable to mention only positive things about your experience and leave the company on a positive note. Here is an example of a reason for resignation:

Example:

I have accepted the offer of a Head of Nursing Staff at another nursing home that I find fit for my professional growth. Please consider this email as formal communication of my resignation from my current position.

Read more: Resignation Letter Due to a Career Change (With Samples)

Transition details

It is good to share your willingness to give a knowledge transfer and handover to your team for a smooth transition. It can help to maintain a healthy relationship with your employer. It can also reflect your professional attitude and respect towards your work.

Example:

I intend to complete the open tasks at my end by [mention date] and give the handover to the team members with your approval.

A statement of gratitude

It can often be beneficial to show gratitude towards the people you have worked with to mark a positive end to your journey. Even if your experience at your workplace was not as expected, it is advisable to handle your resignation professionally to keep your relationships intact in the future.

Example:

I am grateful to have learned and worked under your leadership. I will always cherish the experiences I had working with you and the team.

Signature

Close the letter using polite words like “Best Regards”, “Truly” or “Sincerely”. Also, share your personal contact details like your mobile number or your email ID to stay in touch or for any future requirements.

Example:

I wish you and the team all the best. We can stay in touch at the below:

[First Name]
[Email id]

Example of letter of resignation nursing

Here are examples of letters of resignation for two different scenarios due to which you may resign:

Resignation because of family reasons

16th October 2021

Christine D'souza
Easy Days Nursing Home
44 Madhya Marg
New Delhi, 437097

Dear Ms D'souza,

I am writing to inform you of my resignation as Staff Nurse at Easy Days Nursing Home, effective two weeks from today. My last day of work will be on 30th Oct' 2021.

Working at Easy Days has been a rewarding experience and I have enjoyed my time working with you. I learned a great deal about working successfully with a team. It was an honour to work with such dedicated staff who made Easy Days a place to receive compassionate care. I feel that I have made some lifelong friends here. I thank you for the training and opportunity to grow with you in my nursing career. I wish all the residents and staff good luck in the future.

My decision to leave was difficult, but I have accepted a part-time position nearer to my home because of my family commitments.

If you feel it would be helpful, I would be happy to assist with the hiring and training of my successor over the next two weeks. Please contact me if you have questions. My email address is ssmith@gmail.com and my cell phone number is 9745474523.

Respectfully yours,

Ashwin Mehta

Resignation because of higher studies

20th October 2021

D.V. Kishore
Mt. Olympus Hospital
Sector 31, Himalaya Marg
Bangalore. 654829

Dear Mr Kishore

Please accept my resignation effective 20th October as a staff nurse at Mt. Olympus Hospital.

I have decided that I want to take my career in a new direction, so in two months, I will be enrolling in graduate school.

My time at Mt. Olympus has helped me gain valuable skills that I can continue to use in a new career. I want to thank you for all the opportunities to learn and grow while working with the Mt. Olympus team.

If there is anything I can do to be of assistance while you are finding or training my replacement, please feel free to ask. I have worked in several wings in the hospital and feel confident that I could provide very thorough training for a new nurse.

It may require my schedule to change to accommodate graduate school exams and interviews.

Thank you once again for the many positive experiences over the past four years, and I look forward to staying in contact with you in the future.

Sincerely,

Shraddha Sharma

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