Personal Assistant

ROLE OVERVIEW

The Executive Personal Assistant will work closely with the Founder to manage:

• daily operations,
• communication,
• scheduling,
• team coordination,
• execution tracking,
• business follow-ups,
• content management,
• administrative responsibilities,
• and strategic support across ZIEL branches.

This is not a passive desk role.

We are looking for someone who:

• takes initiative,
• thinks ahead,
• solves problems independently,
• communicates professionally,
• and ensures things get done without constant supervision.

KEY RESPONSIBILITIESAdministrative & Executive Support

• Manage founder’s daily schedule and appointments
• Coordinate meetings, calls, and follow-ups
• Handle reminders, planning, and calendar management
• Organize documents, files, and reports

Operational Coordination

• Coordinate with teachers, staff, and branches
• Track assigned tasks and deadlines
• Ensure smooth daily operations
• Follow up proactively on pending work

Communication Management

• Draft emails, notices, and professional messages
• Handle WhatsApp and communication workflows
• Maintain professionalism with parents, staff, and external contacts

Academic & Business Assistance

• Assist in workshop planning and execution
• Help manage academic content workflows
• Support in social media coordination and presentations
• Assist in implementing AI tools and productivity systems

Founder Support

• Anticipate requirements before being told
• Maintain confidentiality and professionalism
• Help reduce operational overload
• Bring structure, speed, and accountability to execution

REQUIRED SKILLS

• Excellent communication skills in English
• Strong organizational ability
• Smart problem-solving mindset
• High ownership and accountability
• Ability to multitask under pressure
• Strong follow-up capability
• Tech-savvy and quick learner
• Comfortable with AI tools, Google Workspace, Canva, and digital systems

IDEAL PERSONALITY

We are looking for someone who is:

• proactive,
• emotionally intelligent,
• detail-oriented,
• calm under pressure,
• highly dependable,
• professional,
• and execution focused.

The ideal candidate should naturally think:
“What needs to be done next?”

WORK ENVIRONMENT

• Fast-paced startup-like education environment
• High growth and learning opportunity
• Direct exposure to business building and operations
• Opportunity to work closely with founder-level decision making

LOCATION

Kolkata
(May involve coordination across multiple ZIEL branches)

WORKING HOURS

Flexible based on operational requirements and meetings.

PREFERRED BACKGROUND

Candidates with experience in:

• executive assistance,
• operations,
• administration,
• education management,
• startup environments,
• or high-responsibility coordination roles

will be preferred.

IMPORTANT NOTE

This role requires:

• initiative over instructions,
• execution over excuses,
• ownership over dependency.

We are not looking for someone who only completes tasks.
We are looking for someone who can become an indispensable operational backbone of the organization.

Pay: ₹20,000.00 - ₹35,000.00 per month

Work Location: In person