What Is Workforce Management Software?
Workforce management is an umbrella term that refers to various processes involved in employee management ranging from recruiting and training to performance evaluation and payroll management.
Workforce management software tools help organisations to maintain and manage their workforce by aiding in HR processes like scheduling employees, time tracking, leave management and benefits administration. WFM tools can automate and streamline these processes, making it easier for HR personnel to handle the company’s workforce, especially in multinational companies with substantial employee rosters. These tools can also provide valuable metrics and insights regarding workforce performance, enabling your company to make data-driven decisions. Your company can then efficiently allocate your workforce and delegate responsibilities, saving time, effort and money.
What Makes A Good Workforce Management Software Tool?
The shift towards SaaS platforms in recent years has seen a considerable upsurge in the number of WFM tools available. However, not all workforce software tools are created equal. So it is vital to understand your company’s needs and opt for WFM tools accordingly. Still, there are certain essential factors to consider while choosing the right workforce management software tool for your company:
1. User-Friendly Approach And Interface
A WFM tool is as good as its usability. Workforce management can sometimes get challenging, and it’s best to opt for a WFM software tool that does not intimidate users with its complexity. The software tool should have an intuitive interface that’s easy to use and navigate. It should also have an integrated workflow allowing users to switch from one task or feature to another seamlessly.
2. Actionable Data Analytics And Metrics
In an uber-competitive business environment, companies need to be able to objectively track their employee performance and productivity. Good WFM tools can be a great boon, as they can use data analytics and automation to provide valuable metrics and actionable insights.
3. Third-Party API Integration
As mentioned earlier, workforce management involves various responsibilities ranging from recruitment to performance evaluation. A company would require more than one software tool to achieve these tasks. A quality WFM tool should be able to integrate with other tools and provide you with a holistic platform to manage your workforce effectively.
4. Cost-Effectiveness
WFM tools should ease your company’s burdens rather than add to them. You should ensure that your company’s workforce management software simplifies your business operations and saves time, labour and resources. Moreover, your WFM tools should be reasonably priced and provide good value for money.
Workforce Management Tools
Here are 10 WFM tools that will help you manage your workforce effectively:
1. ADP Workforce Now
Price: There is no fixed price for ADP Workforce Now, as pricing depends on the organisation’s size and the scope of features needed.
Key features:
- Mobile app for employee access
- Payroll processing
- Time and attendance tracking
- Proactive error detection
- AI-powered data analytics and actionable insights for decision-making
- Enterprise-grade data security
ADP Workforce Now is a cloud-based HR suite that enables you to seamlessly manage your company’s workforce from a single dashboard. It offers customisable modules to tailor the software according to your business goals and needs. Its time-tracking module provides you with features like automated alerts and timecard approvals. ADP Workforce Now also has a robust payroll management system with features like tax filing and compliance for HR managers to manage employee payroll effectively.
2. BambooHR
Price: For pricing, you must contact the BambooHR team, as the pricing varies according to the features required. However, BambooHR provides a free trial to test its features so you can be sure before you opt for it.
Key features:
- Robust Application Tracking System (ATS) to make new hires
- Offboarding tools for security and compliance after an employee leaves the company
- Employee self-service portal to manage personal data and leaves
- Easy-to-use hub for benefits management
- Time and attendance software with project tracking
- Secure payroll management system with exportable reports
BambooHR is a WFM software suite that streamlines crucial HR processes like recruitment, payroll and employee data management. It has an intuitive user interface that simplifies HR and managerial tasks. Unlike other WFM tool providers that cater to big companies, BambooHR presents itself as an affordable and viable option for small and medium sized businesses.
3. Deel
Price: Deel’s pricing varies depending on the number of employees and the nature of their employment. There is a free plan for using Deel to onboard, pay and manage your direct employees. Paid plans start at $49 per month if you wish to manage the payroll and compliance for contractors across 150 countries. Deel can also hire employees on your behalf and handle things like payroll, time off and compliance across 90 countries for plans starting at $599 per month.
Key features:
- Automated global payroll processing
- 15+ global payment options
- Access to local, legal, tax and accounting expertise
- Supports integration with popular tools like Slack and Teams
- Access to a global pool of talent
- Advanced IP protection
Deel is an HR platform designed to help companies scale their businesses globally by providing global hiring, HR and payroll in a single system. With Deel, your business can quickly generate and manage employee contracts using its e-signature functionality. Deel also helps with your company’s compliance management across the globe by providing country-specific legal templates. You can also delegate tasks like hiring and payroll management to Deel and focus on your company’s other operations.
4. Keka
Price: Keka’s pricing varies according to the features required. Keka has 3 plans for its HR and payroll platform, priced monthly from ₹6,999 to ₹13999. You’ll have to pay an additional premium to access Keka’s professional service automation and hiring platform.
Key features:
- Employee onboarding and lifecycle tracker
- Time tracking using GPS/selfie attendance
- Advanced leave management
- Payroll automation
- Advanced shift scheduler
- Talent development using analytics
- Employee self-service
Keka is an HR and payroll software that takes care of workforce management so you can focus more on strategy. It provides an extensive suite of features to boost your workforce’s productivity and create a culture of high-performance teams. Alongside other features, Keka helps companies with performance appraisal by objectively tracking, monitoring and analysing employee performance so you can make data-driven decisions.
5. PeopleStrong
Price: You can directly reach out to the PeopleStrong team for a quote.
Key features:
- Scalable recruitment platform powered by AI
- Advanced talent sourcing capabilities
- AI-powered employee payroll self-service
- Enterprise-grade security
- Configurable checklists and onboarding surveys for remote onboarding
- Flexible task and position management
PeopleStrong is a comprehensive HCM platform that uses AI to simplify complex HR cases and make the best hires. PeopleStrong helps with HR processes like recruitment, payroll and leave management to provide a seamless experience to employees. It is also an AI-powered talent management platform that aids you in recruiting, mentoring and retaining your workforce.
6. DarwinBox
Price: DarwinBox offers customisable pricing according to the features required. So you can contact DarwinBox directly for a customised quote for your business.
Key features:
- Mobile check-in for employees with time stamp and geotagging
- 100% compliant platform with flexible workflows
- Enterprise social network for employee engagement
- 360-degree employee evaluation with feedback from peers, reports and external stakeholders
- Unified payroll with real-time data sync
DarwinBox is an end-to-end agile HRMS suite that caters to companies in the Asia Pacific. It’s a customisable solution that unifies your entire employee lifecycle on a single platform, dealing with workforce management, talent acquisition and payroll management. DarwinBox also provides a social platform for employee engagement and uses metrics and analytics for performance evaluation.
7. sumHR
Price: sumHR provides three plans ranging from ₹49 to ₹119 per user/month billed annually. You can even use sumHR for free with Jupiter Salary Accounts.
Key features:
- Employee self-help service
- Automated payroll processing
- Biometric attendance integration
- Offer letter tracking and automation
- Online employee onboarding
- HR/IT/Finance Helpdesks
sumHR is a simple-to-use and feature-packed suite that allows you to manage HR data with self-service options. sumHR’s pricing, intuitive UI and utility make it a value proposition for small and mid-sized companies in India.
With the development of technologies like AI and ML, companies need to adapt to the evolving landscape to stay competitive in the market and achieve their goals. Opting for a workforce management tool is a vital step in that direction which will help your company effectively manage a global workforce and scale its business operations.
Workforce Management Software FAQs
Here are some frequently asked questions people have in mind when dealing with workforce management software:
What Are The Benefits Of Workforce Management Software?
Workforce management software can improve the accuracy and efficiency of HR processes and ensure compliance with a country’s labour laws and regulations. WFM tools also boost employee productivity and aid companies in making informed decisions based on data and analytics.
Is Workforce Management Software Only Suitable For Large Businesses?
Large businesses traditionally require workforce management to handle their more complex HR processes and large employee rosters. However, with the rise of SaaS, workforce management software has become more accessible and affordable. These days, small and medium-sized businesses also rely on employees that are remotely working from all over the world. So, WFM tools can help even smaller businesses efficiently manage and utilise their resources.
