How to Hire Employees with Indeed for Employers

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Note: Product features not available to all users at this time.

In this guide, you will learn all the tips and tricks you need to maximise the effectiveness of your job post. Along the way, we will show you how to:

  • Use Indeed’s tools and product features to their fullest
  • Sponsor a job, and ensure it reaches the right candidates
  • Track your job’s performance
  • Reach out to Indeed if you need help

 

Indeed Employer Dashboard

The Indeed Employer Dashboard is your all-in-one command center for hiring. From the dashboard, you can manage job posts, view messages, schedule interviews and review billing information. 

Complete transparency into hiring

Your Employer Dashboard does not just give you information about your jobs. You also get insight into the hiring process. You can view the number of active candidates, your job post’s status (whether it is open, paused or closed), manage its budget, sponsor a job post and make any edits.

When you first submit your job post, it will have a Processing status until Indeed’s quality assurance team reviews it to make sure it meets our standards. This typically between 24-48 hours. This helps prevent fraud and improves the quality of job posts on Indeed. 

 

Edit and optimise your Indeed job posting

To make sure your job is set up for success, start by reviewing your job details. You will want to establish any Applicant Qualification filters, and decide whether or not you would like to sponsor your job. Double check your Application and communication settings by clicking on the Actions drop down in your Dashboard and selecting Edit job.

Job details 

Choosing the right job title

Selecting a Job title is an important first step to attracting a quality candidate. Capitalise the first letters of your job title and avoid using all caps. For example, “Executive Assistant” is preferable to “EXECUTIVE ASSISTANT.” Additionally, choose a commonly-used name for your position. If you are hiring a Marketing Manager, donot use “Marketing Guru” as the title. This is because people searching for Marketing Manager positions probably will not search for the keywords “Marketing Guru,” so they would never see your post.

Here are some more tips for writing effective job titles and descriptions on Indeed.

Edit your job post from the Employer Dashboard by clicking on the job title and selecting Edit job.

Writing a great job description

After you enter a Job title, you will be asked about the role’s location. In this section, you can enter a specific address, hide the address or indicate that the job can be performed remotely. You can also select “On the road” for positions that require travel, or specify multiple locations for jobs that are performed at multiple sites. Most jobseekers want to know an exact location so they can decide if the commute will work for them.

Jobseekers use keywords and search terms in their job search. Job descriptions that contain these common keywords and search terms can appear more attractive to jobseekers. 

Read this article for advice on writing a great job description, and for job description templates you can use to create your own.

Make sure to include these essentials in your job description:

  • Company name
  • Responsibilities
  • Technical, professional or educational requirements
  • Benefits
  • Pay

Indicate how many positions you need to fill, and the required levels of experience for each of them.

 

Application qualifications

Filter applicants with Indeed’s screening tools. Select specific questions to help you find potential employees who are best suited for the position, and set your qualifications as preferred or required. If applicants do not meet your requirements, they will be automatically placed in the Rejected tab, where you can review them at any time.

 

Indeed Assessments

Identify quality job candidates with Indeed Assessments. Assessments are great for filtering applicants. A jobseeker who takes the time to complete one of Indeed’s assessments, which take about 10 minutes on average, is likely to be more serious about your job. You can send assessments to applicants at any time. 

 

Sponsor your Indeed job posting

Get better visibility and make it easier for applicants to find your job by sponsoring your job. If you need to hire someone quickly, you may want to sponsor your job to get greater visibility in relevant search results, and get immediate access to quality candidates you can invite to apply.

When you sponsor a job, you also unlock Matched Candidates. We search through millions of resumes on Indeed to show you candidates that fit your job description. You can invite them to apply right away, or at any time from your employer dashboard. Learn more about how Matched Candidates works.

Add a hiring budget for your job post on the Sponsor a job page. Your daily ad budget corresponds with the number of weeks you would like to keep your job sponsored. When you specify the amount you would like to spend for each sponsored job, you will receive an estimated number of applications. 

Remember: you are only paying for the performance of your Sponsored Job. We will work with you to set your maximum budget based on your job title and location. We do not have long-term contracts, and you can start, stop, or pause your job at any time. 

We focus on potential candidates based on their location, search behaviour and qualifications. When your applications start rolling in, review them as soon as possible. If you do not receive the quantity or quality of applications you expected, it may make sense to increase your ad budget, refine your job details or add qualifying criteria.  

 

Application and communications settings

You can always manage how you receive applications — email, phone or in-person. If you select Email, we will deliver resumes to the email address you provided. Applicants will receive notifications from you via an encrypted email address that comes from Indeed, not your personal email address. If you would like to share your personal email with a candidate, email them directly. Indeed will never share your personal email with any jobseekers.

Under Communications Settings, you can decide how often you would like to be notified about new applications. You can also add your colleague’s email addresses so they can review potential candidates. You determine the level of access and permissions your colleagues have, which this article explains in greater detail. 

 

Tracking and managing applications

Easily manage applications

Indeed’s Employer Dashboard makes tracking and managing job applications easy. In the Candidates tab of your Employer Dashboard, you can see all of your active candidates, those reviewed or awaiting review, and applicants who have been contacted or hired. You can also message candidates, schedule interviews and make notes on their application for others to review.  

You will also see your Matched candidates tab where — if you have sponsored your job — you can review candidates whose resumes on Indeed meet your job description and you can invite them to apply.  

Quick candidate review

As people apply, quickly review and respond in the Candidates section of your Employer Dashboard. You can change the statuses of applications to awaiting reviewreviewedcontactinghired, or declined. You can also add statuses to each applicant (yes – √, maybe – ?, or no – X), to move them to the Reviewed status. When you review a candidate, anyone with whom you have shared job review permissions will receive a notification. 

In a competitive market, it might be faster to connect with quality candidates via text message or phone call. But keep your post open until you have a confirmed hire for your position.

 

Accessing billing information

Your charges and payment information can be found under Billing Information in your Employer Dashboard. Indeed charges your credit card on file after the first ₹2000 in ad spending to ensure the information on file is accurate. 

After that, we will only charge you when someone engages with your job post, a number we calculate at the end of every month. For example: If you pause your job on June 5, we will only only charge you for any engagement accrued from June 1 through the moment you paused your job on June 5, but you will not receive that bill until June 30.

We also charge your card on file after you have spent ₹4000 on any Sponsored Job.

 

Tracking your Indeed job posting’s performance

Anyone with administrative access to your Indeed account can access the Analytics section. From here, you can review important information that can help to maximise your ad budget with Indeed. Data can tell you a lot, but it is also important to consider the quality of applications you are receiving, and your ability to connect with promising candidates. All these factors combined can help you better understand how your job search is actually going. 

To access your Analytics, click on the tab in the Dashboard navigation.

The total impressions, clickthrough rate and total clicks metrics are available for jobs you post on Indeed.

Indeed’s analytics allow you to compare your performance over time. Use this information to determine what works best for your company.

 

Contacting Customer Success

Need help navigating Indeed’s features? Not sure where to find something for your account? Need to contact Customer Success? Check out the Help Center.

Login to your account, and click on Help Center in the menu at the top of the page.

A pop-up menu will appear at the bottom of the page. You can search commonly asked questions or enter your own in the search bar. 

Email

Choose Send message to submit your question into the form. 

Chat

Click Contact us and then Chat with us to begin a chat session from the pop up directly in product.

Call

To speak to a client success specialist, call 1-800-102-0984. We are available Monday–Friday from 10 a.m. to 5 p.m.

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