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Accounting Assistant Job Description: Top Duties and Qualifications

Your job description is the first contact between your company and your new recruit. With millions of people searching for jobs on Indeed each month, a great job description can help you attract the most qualified candidates to your open position. To get you started, here are some tips for creating an effective job description.

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Accounting Assistant job title

An effective job title wiil typically include a general term, the level of experience and any special requirements. The general term will optimize your job title to show up in a general search for jobs of the same nature. The level of experience will help you attract the most qualified applicants by outlining the amount of responsibility and prior knowledge required. And if your position is specialized, consider including the specialization in the job title as well. But avoid using internal titles, abbreviations or acronyms to make sure people understand what your job posting is before clicking.

  • Accounting Assistant
  • Accounting Assistant (2+ Years’ Experience)
  • Accounts Payable Assistant
  • Accounting Assistant (Part-Time)
  • Accountant Assistant
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Accounting Assistant Job Description Examples:

Example 1

Location:

Owens Asia Private Limited is located at [website]

JOB Description:

  • Keeps financial records to track the company's expenditures, profit and loss, cash flow, bookkeeping knowledge, and other financial activities. Duties include but are not limited to payroll, government remittances, bank reconciliation, cash projection, check issuances, bill payment, and petty cash handling.

    JOB Responsibilities:

  • Comply with government and company policies, procedures, and regulations.
  • Compile statistical, financial, accounting, or auditing reports and tables on such matters as cash receipts, expenditures, accounts payable and receivable, and profits and losses.
  • Reconcile or note and report discrepancies found in records.
  • Perform financial calculations such as amounts due, interest charges, balances, discounts, equity, and principal.
  • Reconcile bank transaction records, prepare book trial balances, and transfer details from separate journals to general ledgers and/or data processing sheets.
  • Compile budget data and documents based on estimated revenues and expenses and previous budgets.
  • Calculate materials, overhead, and other expenses, based on estimates, ations, and price lists.
  • Assists accountant in calculating, preparing, and issuing bills, invoices, account statements, and other financial statements according to established procedures.
  • Assists accountant in preparing bank deposits by compiling data from cashiers, verifying and balancing receipts, and sending cash, checks, or other forms of payment to banks.

    JOB Requirements:

  • Candidate must possess at least a Bachelor's/College Degree, in any field.
  • At least two (2) years of work experience in bookkeeping is required for this position.
  • Preferably 1-4 Yrs Experienced Employees specializing in Finance - Audit/Taxation or equivalent.
  • Working knowledge of economic and accounting principles and practices, financial markets, banking, and analysis and reporting of financial data.
  • Knowledge of business and management principles involved in strategic planning, production methods, and resource allocation.
  • First-rate skill sets, including mathematics, time management, critical thinking, and learning strategies.
  • Excellent abilities in mathematical reasoning, deductive reasoning, and written and oral comprehension and expression.
  • Above-average verbal and written English communication and presentation skills.
  • Willing to work nights, weekends, and/or holidays on an as-needed basis.
  • Willing to do fieldwork and/or overtime on short notice.

    Skills:

  • Knowledge of Accounting Practices
  • Proficiency in Accounting Software
  • Accuracy and attention to detail
  • Knowledge of spreadsheets and bookkeeping software
  • Flexibility during tax time and audits
  • Critical Thinking Skills
  • Ability to Analyze Data

    Hiring Process & Privacy Notice

    Owens collects information from job applicants during the recruitment process.

    Owens processes your personal data in a manner consistent with the data protection requirements for your location and the location of the hiring company. Owens may process your data on one or more of the following bases; entering into or the performance of a contract, consent, or legitimate interests. Owens operates in a number of international locations and your application may be processed in any of these locations. International transfer of your personal data between Owens companies is subject to standard EU international contractual clauses, when applicable.

    To obtain a job with one of our companies, you may be required to take assessment tests and complete and pass a background screening, including criminal records checks.

    Information you will supply may be disclosed to third parties, including agents or vendors of the company you are applying to, law enforcement agencies, state or federal agencies, courts, schools, and employers to handle the recruitment and background screening process. Information may be transmitted to another country other than the country you are located in or applying to, including countries outside the EU with a different level of data protection or inadequate data protection laws defined by the European Commission.

    Recruitment information is generally retained for 6 months unless there is an extended legal mandatory retention period. If you would like us to keep your information for future career opportunities, please indicate your consent below. If you are hired, your information will be retained for longer.

    For more information on our privacy practices and your rights, visit the Type: Full-time

    • Example 2

    About us

    CTB Foods & Hospitality is a leading food manufacturing company, which caters to Institutional clients - Horeca: Hotels, Restaurants, Catering.

    Our main lines are our Quality Bakery products and Specialty Mediterranean Food preparation.

    We operate from our state-of-the-art production unit, we follow the highest Hygiene standards and disciplined production processes.

    We offer to our workers a growth-oriented and vibrant work environment, which is focused on professional practices, honesty, and transparency
  • Work on site: Mysore road, Nayandahalli junction, near Mysore road Metro station
  • Working Hours: 8:00 -17:00 daily

    Daily: 1 hour lunch break
    weekly: 1 day off

    Please make sure you comply with Job Description and offered salary before you apply

    Support the Senior accountant with his job

    Office in charge

    Filing

    handling mail and making phone calls.

    Following up sales leads with clients

    General Accounting

    bookkeeping,
    Invoicing
    Entering transactions in the accounting system such as expenses and sales

    Recording of cash transactions.

    Enter received materials records

    Support of HR workings

    Required knowledge of QuickBooks accounting software

    Knowledge of Microsoft Office software

    Job Type: Full-time

    Salary: ₹18,000.00 - ₹20,000.00 per month

    Supplemental Pay:
  • Overtime pay

    Application Question(s):
  • Confirm Working Hours: 8:00 -17:00 daily

    Education:
  • Bachelor's (Required)

    Experience:
  • Quickbooks: 1 year (Preferred)
  • Accounting: 1 year (Required)

    Language:
  • English (Required)
  • Hindi (Required)

    • Example 3

    Location:

    Owens Asia Private Limited is located at [website]

    JOB Description:

  • Keeps financial records to track the company's expenditures, profit and loss, cash flow, bookkeeping knowledge, and other financial activities. Duties include but are not limited to payroll, government remittances, bank reconciliation, cash projection, check issuances, bills payment, and petty cash handling.

    JOB Responsibilities:

  • Comply with government and company policies, procedures, and regulations.
  • Compile statistical, financial, accounting, or auditing reports and tables on such matters as cash receipts, expenditures, accounts payable and receivable, and profits and losses.
  • Reconcile or note and report discrepancies found in records.
  • Perform financial calculations such as amounts due, interest charges, balances, discounts, equity, and principal.
  • Reconcile bank transactions records, prepare book trial balances, and transfer details from separate journals to general ledgers and/or data processing sheets.
  • Compile budget data and documents based on estimated revenues and expenses and previous budgets.
  • Calculate materials, overhead, and other expenses, based on estimates, ations, and price lists.
  • Assists accountant in calculating, preparing, and issuing bills, invoices, account statements, and other financial statements according to established procedures.
  • Assists accountant in preparing bank deposits by compiling data from cashiers, verifying and balancing receipts, and sending cash, checks, or other forms of payment to banks.

    JOB Requirements:

  • Candidate must possess at least a Bachelor's/College Degree, any field.
  • At least two (2) years of work experience in bookkeeping is required for this position.
  • Preferably 1-4 Yrs Experienced Employees specializing in Finance - Audit/Taxation or equivalent.
  • Working knowledge of economic and accounting principles and practices, financial markets, banking, and analysis and reporting of financial data.
  • Knowledge of business and management principles involved in strategic planning, production methods, and resource allocation.
  • First-rate skill sets, including mathematics, time management, critical thinking, and learning strategies.
  • Excellent abilities in mathematical reasoning, deductive reasoning, and written and oral comprehension and expression.
  • Above-average verbal and written English communication and presentation skills.
  • Willing to work nights, weekends, and/or holidays on an as-needed basis.
  • Willing to do fieldwork and/or overtime on short notice.

    Hiring Process & Privacy Notice

    Owens collects information from job applicants during the recruitment process.

    Owens processes your personal data in a manner consistent with the data protection requirements for your location and the location of the hiring company. Owens may process your data on one or more of the following bases; entering into or the performance of a contract, consent, or legitimate interests. Owens operates in a number of international locations and your application may be processed in any of these locations. International transfer of your personal data between Owens companies is subject to standard EU international contractual clauses, when applicable.

    To obtain a job with one of our companies, you may be required to take assessment tests and complete and pass a background screening, including criminal records checks.

    Information you will supply may be disclosed to third parties, including agents or vendors of the company you are applying to, law enforcement agencies, state or federal agencies, courts, schools, employers to handle the recruitment and background screening process. Information may be transmitted to another country other than the country you are located in or applying to, including countries outside the EU with a different level of data protection or inadequate data protection laws as defined by the European Commission.

    Recruitment information is generally retained for 6 months unless there is an extended legal mandatory retention period. If you would like us to keep your information for future career opportunities, please indicate with your consent below. If you are hired, your information will be retained for longer.

    For more information on our privacy practices and your rights, visit the Type: Full-time

    • Accounting Assistant job summary

    A good job description starts with an attention-grabbing summary of the position and its role within your company. Your summary should provide an overview of your company and expectations for the position. Outline the types of activities and responsibilities required for the job so job seekers can determine if they are qualified, or if the job is suitable for them.

    Example of an Accounting Assistant job summary

    Our purchasing department needs a reliable Accounting Assistant who doesn’t mind putting in overtime, especially around the end of the month. The ideal candidate will be capable of learning our system with minimal supervision. He or she should be extremely organized and have great time management skills. In addition to serving the purchasing department, the applicant will also work with the accounting department on occasion. The Accounting Assistant will report to the Purchasing Director and work with the team to accomplish interdepartmental goals and quotas. If you’re hoping to join an established firm with excellent benefits, we’d love to hear from you.

    Accounting Assistant responsibilities and duties

    The responsibilities and duties section is the most important part of the job description. Here you should outline the functions this position will perform on a regular basis, how the job functions within the organization and the title of the manager the person will report to.

    • Prepare and fact-check invoices before sending them to customers
    • Maintain and update general ledger and sales journal
    • Obtain approval to satisfy vendor statements
    • Prepare, fulfill and distribute checks
    • Request and process W-9 forms from new vendors
    • Approve and process wire transfer requests
    • Prepare and gain approval for POs
    • Scan, file and log accounting documents

    Accounting Assistant qualifications and skills

    Next, outline the required and preferred skills for your position. This may include education, previous job experience, certifications and technical skills. You may also include soft skills and personality traits that you expect from a successful candidate. While it may be tempting to include a long list of skills and requirements, including too many could dissuade qualified candidates from applying. Keep your list of qualifications concise, but provide enough detail with relevant keywords and terms.

    • 2+ years’ accounting/bookkeeping experience (accounts payable preferred)
    • Diploma required
    • Some accounting education preferred
    • Experience with QuickBooks
    • Familiarity with Microsoft Office suite and Google Docs
    • Excellent 10-key (Numpad) skills
    • Typing speed minimum 50 WPM
    • Proficiency with Windows operating system
    • Advanced written and oral communication skills
    • Availability for 1-2 hours overtime 5+ days per month
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    Job Description Examples

    Need help writing a job description for a specific role? Use these job description examples to create your next great job posting. Or if you’re ready to hire, post your job on Indeed.

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