Resources
Post a Job

Administrative Assistant Job Description: Top Duties and Qualifications

Your job description is the first contact between your company and your new recruit. With millions of people searching for jobs on Indeed each month, a great job description can help you attract the most qualified candidates to your open position. To get you started, here are some tips for creating an effective job description.

Post a job
Are you a Job Seeker? Find Jobs

Administrative Assistant job title

An effective job title wiil typically include a general term, the level of experience and any special requirements. The general term will optimize your job title to show up in a general search for jobs of the same nature. The level of experience will help you attract the most qualified applicants by outlining the amount of responsibility and prior knowledge required. And if your position is specialized, consider including the specialization in the job title as well. But avoid using internal titles, abbreviations or acronyms to make sure people understand what your job posting is before clicking.

  • Administrative Assistant
  • Full-time Office Assistant
  • Office Manager
  • Admin Assistant
Post a job
Are you a Job Seeker? Find Jobs

Administrative Assistant Job Description Examples:

Example 1

12th pass out (2018)

A High school diploma at the minimum with a good score in English. Additional languages are a bonus.

Excellent customer service, verbal and written communication, and finally, a friendly demeanor.

Demonstration of organization and managing people’s requests in a timely manner.

Knowledge of Microsoft office tools and ERP, preferable.

Presentation and documentation skills.

Office Admin Roles and Responsibilities

Respond to phone calls and emails that are sent to support@\.com within 10 minutes for phone calls and 8 hours for emails.

Supervise office staff, cleaning staff, and any ancillary service providers with daily and weekly reporting submitted to Chief of Staff on schedule.

Manage travel requirements for C and E suite – from flights to hotel bookings and transport. Ensure their travel is well taken care of end-to-end.

Manage office supplies across all floors, ensuring all print stations and desks are well stocked and maintained regularly.

Oversee conference room bookings to ensure that the bigger rooms are being booked well in advance for C and E suite individuals.

Assist finance department with reimbursements, billings, and transactions.

Manage incoming and outgoing parcels, ensuring accurate delivery and tight timelines for both.

Providing suggestions to the management on the overall functioning of the office.

Job Type: Full-time

Salary: From ₹12,000.00 per month

Benefits:
  • Provident Fund
    Schedule:
  • Day shift
    Supplemental pay types:
  • Performance bonus



    Ability to commute/relocate:
  • Raipur, Chhattisgarh: Reliably commute or planning to relocate before starting work (Required)

    Education:
  • Higher Secondary(12th Pass) (Preferred)

    Experience:
  • Microsoft Office: 3 years (Preferred)
  • total work: 3 years Location: In person

    • Example 2

    About Skill-house:

    Skillhouse is a virtual learning space that brings together students and top industry experts. We help students acquire industry-level technical skills alongside their graduation course to create better developers for the future.

    Job Description :

  • Answer and direct phone calls
  • Organize and schedule appointments
  • Plan meetings and take detailed minutes
  • Write and distribute email, correspondence memos, letters, faxes and forms
  • Assist in the preparation of regularly scheduled reports
  • Develop and maintain a filing system
  • Update and maintain office policies and procedures
  • Order office supplies and research new deals and suppliers
  • Maintain contact lists
  • Book travel arrangements
  • Submit and reconcile expense reports
  • Provide general support to visitors
  • Act as the point of contact for internal and external clients
  • Liaise with executive and senior administrative assistants to handle requests and queries from senior managers

    Desired Candidate Profile:

    ·Must possess good communication skills.

    .Candidates should be good in in Microsoft Teams, Word, Excel, Powerpoint, Outlook, OneDrive.

    ·Graduate or Undergraduate

    ·Candidates should have high energy level, willingness to learn

    ·Should be customer friendly and service oriented

    ·Ensuring the Fresh Business in the Centre

    ·Timeliness of Reporting & MIS reports

    ·Work schedule 5 days a Week

    Job Type: Full-time

    Salary: ₹10,000.00 - ₹15,000.00 per month

    Schedule:
  • Day shift

    Ability to commute/relocate:
  • Kottara Chowki, Mangaluru - 575006, Karnataka: Reliably commute or planning to relocate before starting work (Preferred)

    • Administrative Assistant job summary

    A good job description starts with an attention-grabbing summary of the position and its role within your company. Your summary should provide an overview of your company and expectations for the position. Outline the types of activities and responsibilities required for the job so job seekers can determine if they are qualified, or if the job is suitable for them.

    Example of an Administrative Assistant job summary

    Our company is seeking an Administrative Assistant to manage the office, supervise staff and handle duties for upper management. We are looking for an individual who is efficient and comfortable being a member of a team. The ability to multi-task, while maintaining complex schedules and managing administrative support, is essential in this position. The ideal candidate for this job is resourceful, a good problem solver and organized. Assuring a steady completion of workload in a timely manner is key to success in this position.

    Administrative Assistant responsibilities and duties

    The responsibilities and duties section is the most important part of the job description. Here you should outline the functions this position will perform on a regular basis, how the job functions within the organization and the title of the manager the person will report to.

    • Manage workflow by assigning tasks to other administrative employees daily, ensuring that deadlines are met and work is completed correctly
    • Assist in training staff members and new hires
    • Implement and monitor programs as directed by management, and see the programs through to completion
    • Generate memos, emails and reports when appropriate
    • Assume responsibility for maintenance of office equipment, including computers, copy machines and fax machines
    • Maintain office supplies by checking inventory and order items
    • Respond to questions and requests for information
    • Answer incoming calls and assume other receptionist duties when needed

    Administrative Assistant qualifications and skills

    Next, outline the required and preferred skills for your position. This may include education, previous job experience, certifications and technical skills. You may also include soft skills and personality traits that you expect from a successful candidate. While it may be tempting to include a long list of skills and requirements, including too many could dissuade qualified candidates from applying. Keep your list of qualifications concise, but provide enough detail with relevant keywords and terms.

    • Bachelor’s degree required
    • Proficiency in MS Office with expertise in Microsoft Word, PowerPoint and Excel
    • Ability to analyze and revise operating practices to improve efficiency
    • Detail oriented and comfortable working in a fast-paced office environment
    • Exceptional communication skills
    • Superior organization skills and dedication to completing projects in a timely manner
    Ready to hire?Build a job description

    Job Description Examples

    Need help writing a job description for a specific role? Use these job description examples to create your next great job posting. Or if you’re ready to hire, post your job on Indeed.

    No search results found

      *Indeed provides this information as a courtesy to users of this site. Please note that we are not your recruiting or legal advisor, we are not responsible for the content of your job descriptions, and none of the information provided herein guarantees performance.