Operations Coordinator job summary
A good job description starts with an attention-grabbing summary of the position and its role within your company. Your summary should provide an overview of your company and expectations for the position. Outline the types of activities and responsibilities required for the job so job seekers can determine if they are qualified, or if the job is suitable for them.
Example of an Operations Coordinator job summary
Our manufacturing plant is currently in need of a skilled Operations Coordinator who is goal-oriented and self-motivated. The successful applicant will be responsible for maintaining client and vendor relations and performing a variety of administrative tasks, including scheduling, answering phones and managing office supplies and inventory. The ideal candidate will have experience working in a busy office environment where multi-tasking and prioritizing were required. Those with experience in an office administration role are encouraged to apply.
Operations Coordinator responsibilities and duties
The responsibilities and duties section is the most important part of the job description. Here you should outline the functions this position will perform on a regular basis, how the job functions within the organization and the title of the manager the person will report to.
- Reconcile monthly operating budgets and share updated financial reports with the senior management team
- Manage the administrative staff and train new hires on office policies and procedures
- Schedule meetings for senior management team and book conference rooms as needed
- Prepare agendas for monthly staff meetings and work with our Administrative Assistant to schedule
- Handle company conference and event logistics, including booking rooms, choosing vendors, inviting guests and booking travel arrangements if necessary
- Work with our vendors to make purchases and reconcile invoices
Operations Coordinator qualifications and skills
Next, outline the required and preferred skills for your position. This may include education, previous job experience, certifications and technical skills. You may also include soft skills and personality traits that you expect from a successful candidate. While it may be tempting to include a long list of skills and requirements, including too many could dissuade qualified candidates from applying. Keep your list of qualifications concise, but provide enough detail with relevant keywords and terms.
- Bachelor’s degree preferred
- 3+ years’ experience in an office management capacity
- Proficient with Microsoft Office (especially Excel and Word)
- Proven ability to work collaboratively with others
- Excellent communication and time management skills