Resources
Post a Job

Clerk Job Description: Top Duties and Qualifications

Your job description is the first contact between your company and your new recruit. With millions of people searching for jobs on Indeed each month, a great job description can help you attract the most qualified candidates to your open position. To get you started, here are some tips for creating an effective job description.

Post a job
Are you a Job Seeker? Find Jobs

Clerk job title

An effective job title wiil typically include a general term, the level of experience and any special requirements. The general term will optimize your job title to show up in a general search for jobs of the same nature. The level of experience will help you attract the most qualified applicants by outlining the amount of responsibility and prior knowledge required. And if your position is specialized, consider including the specialization in the job title as well. But avoid using internal titles, abbreviations or acronyms to make sure people understand what your job posting is before clicking.

  • Clerk
  • Clerk (2+ Years’ Experience)
  • Data Entry Clerk
  • Clerk (Part-Time)
  • Administrative Assistant
Post a job
Are you a Job Seeker? Find Jobs

Clerk Job Description Examples:

Example 1

Profile:- Sr. Accounts Executive

Experience:- Min 3+ Years

CTC:- Upto 6 LPA

Location:- Chennai

Working Days:- 6 Days (Day Shift)

Job Description :

  • Good accounts experience and expertise of freight forwarding.

  • Familiarity with Freight Forwarding Documents (Pre-alert, BL etc.)

  • Validation of Vendor Invoices and Agent Debit Notes

  • Validation of Pre-Alerts

  • Job Card Updating

  • Update Buy and Sell Rates in FRESA Software


  • Ability to coordinate with multiple stakeholders and prioritize tasks effectively

  • Ability to work under pressure and meet deadlines in a fast-paced environment

    Interested candidates can drop their updated resume over the same mail which is mentioned below.

    Job Type: Full-time

    Pay: ₹300,000.00 - ₹600,000.00 per year

    Schedule:
  • Day shift



    Ability to commute/relocate:
  • Chennai, Tamil Nadu: Reliably commute or planning to relocate before starting work (Required)

    Experience:
  • Freight: 3 years (Required)
  • FRESA Software: 3 years Forwarding Documents: 3 years (Required)

    • Example 2

    Responsibilities : -

  • Checking,Filing & Updating ALL Office AND Related Documents SUCH AS Invoices,PO,Quotations,Vehicle RTO Papers,ETC.
  • Sorting & Distributing Incoming MAILS AND Preparing Outgoing MAILS.
  • Photocopying & Printing Documents AND Filing/Handing OVER TO Concerned Person/MAIL/POST.
  • Preparing PO,Quotes,Reports,Vouchers,Reciepts,Certificates,Letters,ETC. IN MS Office.
  • Undertake basic bookkeeping tasks and issue invoices, Cheques etc.
  • Assist in office management and organization procedures.
  • Monitor stocks of office supplies (paper clips, stationery etc.) and Purchase as per shortage.
  • Perform other office duties as assigned.

    Requirements and skills

  • Proven experience as office clerk or other clerical position
  • Familiarity with office procedures and basic accounting principles
  • Working knowledge of office devices and processes
  • Very good knowledge of MS Office
  • Excellent communication skills
  • Very good organizational and multi-tasking abilities
  • Bachelor's degree in commerce or equivalent Diploma degree.

    PLS NOTE THAT WE ARE Hiring ONLY A MALE Candidate DUE TO NON-Availability OF SOME Facilities AT Office Premises FOR WOMEN CandidateS.

    Job Types: Full-time, Part-time
    Part-time hours: 30-54 per week

    Salary: ₹8,000.00 - ₹11,000.00 per month

    Benefits:
  • Cell phone reimbursement
  • Commuter assistance
  • Health insurance
  • Internet reimbursement
  • Provident Fund
    Schedule:
  • Day shift
    Supplemental pay types:
  • Overtime pay
  • Yearly bonus

    Ability to commute/relocate:
  • Mumbai Nashik Highway Bypass, Bhiwandi - 421302, Maharashtra: Reliably commute or planning to relocate before starting work (Required)

    Education:
  • Diploma (Required)

    Experience:
  • Clerical: 1 year (Required)
  • Typing: 1 year (Required)
  • total work: 1 year (Required)

    Language:
  • english,hindi (Required)

    Speak with the [phone number]

    • Example 3

    Job Description- *We are looking for a diligent invoice clerk to be responsible for billing clients. The invoice clerk’s duties include updating clients’ details, creating and sending invoices to clients, tracking payments, and reporting irregularities to the financial manager. You should also be able to resolve billing errors professionally.

    To be successful as an invoice clerk, you will know how to ensure that accounts balance, manage accounts to recover outstanding debts, and fix billing discrepancies. A top-notch invoice clerk should have a strong work ethic and demonstrate excellent communication and organizational skills.

    Invoice Clerk Responsibilities:

    · Ensuring that client information details are kept up-to-date.

    · Creating and sending invoices and statements to customers.

    · Checking the data input to ensure the accuracy of the final bill.

    · Tracking payments and ensuring that the cash flow into the company is buoyant.

    · Reporting issues or irregularities to the financial head of the company.

    · Fixing billing errors by issuing debit and credit memos.

    · Liaising with the logistics department and ensuring that goods are dispatched on time.

    · Recovering outstanding debts.

    · Handling clients' account queries.

    · Initiating new procedures for billing.

    Invoice Clerk Requirements:

    · A high school diploma or GED.

    · At least two years of clerical office or administration experience.

    · An associate’s degree in accounting is preferred.

    · Experience as an invoice clerk or in general accounting is preferred.

    · Proficiency in MS Office (especially Excel) and working knowledge of accounting software, such as QuickBooks.

    · Excellent mathematics and problem-solving skills.

    · The ability to consistently meet deadlines and to work well under pressure.

    · Excellent organizational skills and attention to detail.

    · The ability to handle customer queries calmly.

    · The ability to work independently or as part of a team.

    Job Type: Full-time

    Salary: ₹12,000.00 - ₹16,000.00 per month

    Schedule:
  • Day shift
  • Morning shift
    Supplemental Pay:
  • Performance bonus
  • Yearly bonus

    Ability to commute/relocate:
  • New Siyaganj, Indore - 452007, Madhya Pradesh: Reliably commute or planning to relocate before starting work (Required)

    Experience:
  • total work: 1 year (Preferred)

    Speak with the [phone number]

    • Clerk job summary

    A good job description starts with an attention-grabbing summary of the position and its role within your company. Your summary should provide an overview of your company and expectations for the position. Outline the types of activities and responsibilities required for the job so job seekers can determine if they are qualified, or if the job is suitable for them.

    Example of a Clerk job summary

    Our busy office is interested in hiring an experienced and reliable Clerk who can assist with general office duties, including answering phones, copying and scanning documents, filing, responding to emails and performing additional administrative duties as required. The successful applicant will be the front-end representative of our firm, so he or she must have a polite and friendly disposition, and be readily available to greet guests and direct them as necessary.

    Clerk responsibilities and duties

    The responsibilities and duties section is the most important part of the job description. Here you should outline the functions this position will perform on a regular basis, how the job functions within the organization and the title of the manager the person will report to.

    • Assist in preparing interoffice memos and drafting emails
    • Reconcile department budget and generate reports
    • Greet visitors in a prompt and friendly fashion
    • Maintain the office filing system and retrieve material from files as requested
    • Process appropriate paperwork to pay vendor invoices
    • Perform general office duties, including faxing, copying, scanning and filing

    Clerk qualifications and skills

    Next, outline the required and preferred skills for your position. This may include education, previous job experience, certifications and technical skills. You may also include soft skills and personality traits that you expect from a successful candidate. While it may be tempting to include a long list of skills and requirements, including too many could dissuade qualified candidates from applying. Keep your list of qualifications concise, but provide enough detail with relevant keywords and terms.

    • 2+ years’ experience in a clerical/administrative position
    • Diploma required
    • Excellent office and customer service skills
    • Impeccable written and oral communication skills
    • Ability to multi-task in a busy work environment
    • Able to take direction well and work with minimal supervision
    • Demonstrated track record of reliability and dependability
    Ready to hire?Build a job description

    Job Description Examples

    Need help writing a job description for a specific role? Use these job description examples to create your next great job posting. Or if you’re ready to hire, post your job on Indeed.

    No search results found

      *Indeed provides this information as a courtesy to users of this site. Please note that we are not your recruiting or legal advisor, we are not responsible for the content of your job descriptions, and none of the information provided herein guarantees performance.