Administrative Clerk job summary
A good job description starts with an attention-grabbing summary of the position and its role within your company. Your summary should provide an overview of your company and expectations for the position. Outline the types of activities and responsibilities required for the job so job seekers can determine if they are qualified, or if the job is suitable for them.
Example of an Administrative Clerk job summary
Our busy organization is seeking a highly organized, hardworking and self-motivated Administrative Clerk to keep the office running smoothly. The ideal candidate will report to multiple managers with minimal direct supervision while maintaining the calendars and schedules for several departments. Therefore, he or she needs to have superb time management and organization skills. The candidate will be comfortable with general office operations, including electronic correspondence, filing, typing reports and distributing mail. Our Administrative Clerk is one of the faces of our organization, and therefore should have good people and communication skills in order to best work with our clients. We also hope that our Administrative Clerk will help us identify ways we can be more effective and efficient by contributing fresh ideas for improvement.
Administrative Clerk responsibilities and duties
The responsibilities and duties section is the most important part of the job description. Here you should outline the functions this position will perform on a regular basis, how the job functions within the organization and the title of the manager the person will report to.
- Handle office interactions with outside visitors. This includes greeting and directing guests, answering phone inquiries, and handling requests or complaints in a professional manner.
- Keep track of inventory and work with supply vendors to ensure a well-stocked office.
- Occasionally travel off-site to deliver files and reports to various departments within the organization.
- Maintain files with confidentiality in an easily accessible format.
- Coordinate communication between various departments, schedule meetings, distribute reports and keep all parties informed of general business operations.
- Operate and maintain office machinery, including copiers, fax machines and printers.
Administrative Clerk qualifications and skills
Next, outline the required and preferred skills for your position. This may include education, previous job experience, certifications and technical skills. You may also include soft skills and personality traits that you expect from a successful candidate. While it may be tempting to include a long list of skills and requirements, including too many could dissuade qualified candidates from applying. Keep your list of qualifications concise, but provide enough detail with relevant keywords and terms.
- Diploma or equivalency required. Bachelor’s degree preferred.
- Experience in basic bookkeeping and tracking of financial transactions.
- Good organization, scheduling and time management skills.
- Previous experience with administrative duties in an office setting preferred.
- Working knowledge of Microsoft Office with a typing speed of at least 60 wpm.
- Excellent communication skills.