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Data Entry Clerk Job Description: Top Duties and Qualifications

Your job description is the first contact between your company and your new recruit. With millions of people searching for jobs on Indeed each month, a great job description can help you attract the most qualified candidates to your open position. To get you started, here are some tips for creating an effective job description.

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Data Entry Clerk job title

An effective job title wiil typically include a general term, the level of experience and any special requirements. The general term will optimize your job title to show up in a general search for jobs of the same nature. The level of experience will help you attract the most qualified applicants by outlining the amount of responsibility and prior knowledge required. And if your position is specialized, consider including the specialization in the job title as well. But avoid using internal titles, abbreviations or acronyms to make sure people understand what your job posting is before clicking.

  • Data Entry Clerk
  • Senior Data Entry Clerk
  • Data Entry Clerk (Accounts Payable)
  • Data Entry Clerk (Part-Time)
  • Data Entry Specialist
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Data Entry Clerk Job Description Examples:

Example 1

About us

Inkle is an all-in-one SaaS stack for founders to access affordable, quality, US-licensed Certified Public Accountant services. We're on a mission to make accounting, tax and compliance easy, scalable, affordable and on-demand for global companies - using software.

We are a team of passionate and creative individuals who believe in the power of technology to simplify complex processes. We foster a dynamic, fast-paced and collaborative environment where everyone has a voice and the opportunity to make an impact. We are committed to diversity, inclusion and work-life balance.

Job Description:

  • Updating data provided directly from customers on our platform.
  • Verify data by comparing it to source documents
  • Update existing data and perform regular backups to ensure data preservation
  • Retrieve data from the database or electronic files as requested
  • Sort and organize paperwork after entering data to ensure it is not lost
  • Entering and updating information into relevant databases.
  • Handling additional duties from time to time.

    Skills and Requirements:

  • 1+ years experience in a relevant field.
  • Good command of English.
  • Excellent knowledge of MS Office Word and Excel.
  • Strong interpersonal and communication skills.
  • Ability to concentrate for lengthy periods and perform accurately with adequate speed.
  • Proficient touch typing skills.

    Benefits:

    At Inkle, we believe in investing in our employees and offer a comprehensive benefits package to support their physical, financial, and emotional well-being. Our benefits include:

  • Health insurance/Medical coverage
  • Highly competitive salaries and ESOP scheme
  • Relocation support and reimbursements
  • Paid time off/Vacation time and holidays
  • Professional growth and development opportunities

    Job Type: Part-time

    Schedule:
  • Day shift



    Ability to - 560068, Karnataka: Reliably commute or planning to relocate before starting work (Required)

    • Example 2

    We are looking for a data entry operator on a full time basis who know MS. Word and excel.

    Experience: Freshers are welcome

    Location: Khar west, Mumbai

    Notice period: Immediate joining

    Responsibilities

  • Insert customer and account data by inputting text based and numerical information from source documents within time limits
  • Compile, verify accuracy and sort information according to priorities to prepare source data for computer entry
  • Review data for deficiencies or errors, correct any incompatibilities if possible and check output
  • Research and obtain further information for incomplete documents
  • Apply data program techniques and procedures
  • Generate reports, store completed work in designated locations and perform backup operations
  • Scan documents and print files, when needed
  • Keep information confidential
  • Respond to queries for information and access relevant files
  • Comply with data integrity and security policies
  • Ensure proper use of office equipment and address any malfunctions

    Requirements and skills

  • Proven data entry work experience, as a Data Entry Operator or Office Clerk
  • Experience with MS Office and data programs
  • Familiarity with administrative duties
  • Experience using office equipment, like fax machine and scanner
  • Typing speed and accuracy
  • Excellent knowledge of correct spelling, grammar and punctuation
  • Attention to detail
  • Confidentiality
  • Organization skills, with an ability to stay focused on assigned tasks
  • High school diploma; additional computer training or certification will be an asset

    Job Type: Full-time

    Salary: ₹5,000.00 - ₹7,500.00 per month

    Schedule:
  • Day shift

    Education:
  • Higher Secondary(12th Pass) (Preferred)

    Language:
  • English (Preferred)

    Speak with the [phone number]

    • Example 3

    Job description

    Job description Designation : MIS Executive

    Experience : 3- 5 years

    Gender : Male / Female

    Job Location : Baner, Pune

    Skills required :

    1. Advance excel : Pivote, Vlookup, Hlookup, Google sheet

    2. Good typing speed

    Job role :

    1. Daily MIS updation

    2. Job card entry

    3. Coordination with Service team and daily updated tracker sheet

    4. End of the day share reports to all stakeholders

    5. Looking immediate joiner

    Interested candidate can share resume by indeed or can whats app on [phone number]

    Contact person : Sushant Jagdale

    Job Type: Full-time

    Salary: ₹15,000.00 - ₹18,000.00 per month

    Job Type: Full-time

    Salary: ₹15,000.00 - ₹20,000.00 per month

    Benefits:
  • Health insurance
  • Paid time off
    Schedule:
  • Day shift
    Supplemental pay types:
  • Commission pay

    COVID-19 considerations:
    Vaccination must

    Ability to commute/relocate:
  • Pune - 411045, Maharashtra: Reliably commute or planning to relocate before starting work (Required)

    Education:
  • Bachelor's (Preferred)

    Experience:
  • Microsoft Office: 1 year (Preferred)
  • total work: 2 years (Preferred)

    Language:
  • English (Preferred)

    Speak with the [phone number]

    • Data Entry Clerk job summary

    A good job description starts with an attention-grabbing summary of the position and its role within your company. Your summary should provide an overview of your company and expectations for the position. Outline the types of activities and responsibilities required for the job so job seekers can determine if they are qualified, or if the job is suitable for them.

    Example of a Data Entry Clerk job summary

    Our oil and gas firm seeks a reliable Data Entry Clerk to join our accounts payable department. The successful candidate will have quick typing skills, an analytical mind, exceptional attention to detail and a passion for precision. We’re looking for a long-term employee who wants to grow within our business. With offices in three cities, we have the growth potential to offer potential promotions to the right candidate. If you enjoy data entry and can work efficiently in a fast-paced office setting, please get in touch.

    Data Entry Clerk responsibilities and duties

    The responsibilities and duties section is the most important part of the job description. Here you should outline the functions this position will perform on a regular basis, how the job functions within the organization and the title of the manager the person will report to.

    • Review, fact-check and process invoices for payout
    • Index invoices and file them in the appropriate places
    • Identify unpaid invoices and notify the appropriate parties
    • Disperse and monitor petty cash resources
    • Evaluate and process expense reports from employees and executives
    • Prepare checks for disbursement
    • Maintain accurate and thorough vendor records
    • Evaluate and approve POs
    • Establish positive rapport with employees and vendors
    • Fill in on AR side when needed

    Data Entry Clerk qualifications and skills

    Next, outline the required and preferred skills for your position. This may include education, previous job experience, certifications and technical skills. You may also include soft skills and personality traits that you expect from a successful candidate. While it may be tempting to include a long list of skills and requirements, including too many could dissuade qualified candidates from applying. Keep your list of qualifications concise, but provide enough detail with relevant keywords and terms.

    • 3+ years’ data entry experience or AP experience
    • Bachelor’s Degree in Finance or Business accepted in lieu of experience
    • 10-key (Numpad) speed of at least 8,000 KPH with minimal errors
    • Ability to maintain confidentiality with regard to financial matters
    • Excellent bookkeeping and organizational skills
    • Comfortable with accepting and applying constructive criticism
    • Advanced mathematical skills
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    Job Description Examples

    Need help writing a job description for a specific role? Use these job description examples to create your next great job posting. Or if you’re ready to hire, post your job on Indeed.

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