Executive Secretary Job Description: Top Duties and Qualifications

Full Job Description

We are looking for an Executive Assistant to perform a variety of administrative tasks and support the Managing Director.

Executive Assistant's responsibilities include -

Managing calendars, making travel arrangements and preparing expense reports.

To be successful in this role, you should be well-organized, have great time management skills and be able to act without guidance.

Ultimately, you will contribute to the efficiency of our businesses by providing personalized and timely support to executive members.

Responsibilities

Act as the point of contact among executives, employees, clients and other external partners.

Manage information flow in a timely and accurate manner.

Manage executives’ calendars and set up meetings.

Oversee the performance of all companies. Format information for internal and external communication memos, emails, presentations, reports.

Take minutes during meetings Screen and direct phone calls and distribute correspondence.

Create and maintain a synergy between all the executives of the group of companies.

Requirements and skills

Work experience as an Executive Assistant, Personal Assistant or similar role.

Excellent MS Office knowledge.

Outstanding organizational and time management skills.

Familiarity with office gadgets and applications (e.g. e-calendars and copy machines).

Excellent verbal and written communications skills Discretion and confidentiality.

Job Types: Full-time, Regular / Permanent, Fresher

Salary: ₹11,690.95 - ₹30,000.00 per month

Benefits:

Food provided

Health insurance

Paid sick time

Provident Fund
Schedule:

Morning shift
Supplemental pay types:

Commission pay

Performance bonus

Ability to commute/relocate:

Coimbatore - 641, Tamil Nadu: Reliably commute or planning to relocate before starting work work: 1 year (Preferred)

Greetings From Kasthuri Groups !!

We are hiring Executive Secretary to Legal Department

Experience : 2 to 10 Years

Location : Navalur, Chennai.

Working Days : 5 Days.

Contact : [phone number]

Academic Qualifications

A candidate, who has passed graduation either in Commerce or Economics or Tamil or English or History and worked either in a law firm or tax firm or any infrastructure /EPC / Real estate firms for a minimum period of two years as secretary with good conversing skills in both Tamil and English languages, and strictly no post graduation is required.

Typing Skills: He or she must be able to type matters in both English and Tamil languages with the speed not less than 150 words per minute.

Search and Review skills: He or she must be able to search any subjects in internet and come out with reviews and or opinions if any on requirement.

Age limit: 23 to 30 years.

*Job Description / Role of Executive Secretary to Legal Department

He or she is responsible to facilitate the concerned (internal employee) in getting the timely support from the legal department for any document registration by receiving the requirement from the concerned, following up with the legal manager in preparing the necessary documents and advise, sending the prepared documents to the concerned, following up the registration, collecting the original registered documents of any in nature from the registration department of any jurisdiction through the concerned, scanning and uploading those documents in the respective folder allocated in the office management system and keeping the safe custody of those original documents in the file.

He or she is responsible to facilitate the legal manager and viz - viz the management and or the concerned (internal employee) in getting the necessary support from each other in order to complete the assignments in time without any delay and or compromise wherever the support and advise of legal department are imperative.

He or she is responsible in receiving the requirements from various departments internally within the organisation whoever is in need of legal support, appraising of those with requirements with the legal manager, following up with legal manager in vetting those documents, sharing the completed version of those to the concerned and getting the same acknowledged from the concerned.

He or she is responsible to liase on matters connected with government departments.

Job Types: Full-time, Regular / Permanent

Salary: Up to ₹25,000.00 per month

Schedule:

Day shift

Monday to Friday

Experience:

Legal Assistants: 3 years (Preferred)

Legal Document management: 3 years (Preferred)

Speak with the [phone number]

JOB No. 92

Need Office Executive Secretary

By our client from Mumbai
Responsibilities of Candidate are :

Answer phone calls and redirect them when necessary

Manage the daily/weekly/monthly agenda and arrange new meetings and appointments

Prepare and disseminate correspondence, memos and forms

File and update contact information of employees, customers, suppliers and external partners

Check frequently the levels of office orders and place filing .

Make official travel arrangements of Emp. & Guests .

Document expenses on Tally system/ excel and handing the reports to appropriate Superiors.

Undertake occasional receptionist duties.
Location: Mumbai
Qualification: Any Graduate
Experience : 5 to 7 yrs
Salary: 20k - 30k ( Depends on Interview )
Interested Candidate can Share Resume on Whatsapp or Call on. [phone number]
For More JOB Opportunities Please Visit our Website [website]

Job Types: Full-time, Regular / Permanent

Salary: ₹20,000.00 - ₹30,000.00 per month

Schedule:

Day shift

Evening shift

Monday to Friday

Morning shift

Education:

Bachelor's (Preferred)

Experience:

Executive Secretary: 5 years (Preferred)

Tally: 5 years (Preferred)

Speak with the [phone number]

Job Summary

Female candidate for handling and coordinating the day to day working of the Managing Director with all its verticals. Managing MD's correspondence, meetings, travels, files and data,etc.

Responsibilities and Duties

Coordinating the overall business affairs of the Managing Director.

Qualifications and Skills

Any graduate or post graduate with atleast 10+ years of work experience in service industry with good command over English and hindi as well. Good interpersonal and office management skills.

Job Type: Full-time

Salary: From ₹500,000.00 per year

Schedule:

Day shift

Ability to commute/relocate:

Risali, Bhilai Civic Centre - 490006, Chhattisgarh: Reliably commute or planning to relocate before starting work (Required)

Experience:

total work: 7 years (Required)

Speak with the [phone number]

Roles and Responsibilities
1) Taking care of front-of-house duties, such as greeting and directing visitors and handling deliveries.
2) Maintaining an efficient and well-organized filing system for easy storage and retrieval.
3) Taking care of all correspondence, including telephone calls and emails.
4) Screening documents, booking meeting rooms, setting up conference calls and taking messages.
5) Maintaining general company record systems to uphold accurate files.
6) Scheduling appointments and organizing meetings.
7) Taking and distributing minutes.
8) Creating and proofreading documents and drafting emails.
9) Taking care of routine clerical tasks, such as the ordering of office supplies.
10) Sound knowledge of computer systems and relevant software programs
11) Fluent speaking skills.
12) Good writing abilities.
13) Excellent administrative and organizational skills.
14) The ability to priorities tasks and remain calm under pressure.
15) The ability to work with others and work independently.
16) Good customer service skills and a friendly, polite disposition.
17) Handling overall secretarial functions for MD.
18) Travelling & Attending Meetings with MD.

Job Types: Full-time, Regular / Permanent

Salary: ₹10,000.00 - ₹15,000.00 per month

Schedule:

Day shift

Education:

Bachelor's (Required)

Experience:

total work: 2 years (Required)

Application Deadline: Start Date: 01/07/2022