Assistant Administrator job summary
A good job description starts with an attention-grabbing summary of the position and its role within your company. Your summary should provide an overview of your company and expectations for the position. Outline the types of activities and responsibilities required for the job so job seekers can determine if they are qualified, or if the job is suitable for them.
Example of an Assistant Administrator job summary
We’re a prominent real estate brokerage seeking an assistant administrator with experience working in the real estate industry. Your duties include assisting administrative staff with answering phones, responding to emails, printing documents, sending and processing invoices, and scheduling meetings. The ideal candidate has worked in a real estate office for two years or more, enjoys taking on any task that comes their way, can work on multiple projects at once and has the people skills necessary to communicate with clients and employees professionally. The position is Monday through Friday, from 9 a.m. to 5 p.m., and offers a competitive salary, paid leaves, health benefits and training in the real estate industry.
Assistant Administrator responsibilities and duties
The responsibilities and duties section is the most important part of the job description. Here you should outline the functions this position will perform on a regular basis, how the job functions within the organization and the title of the manager the person will report to.
- Schedules meetings based on staff and room availability
- Assists administrators and executives with duties on an as-needed basis
- Answers phone calls and email messages promptly and notifies staff members of important information
- Screens incoming email and sorts it into categorized folders
- Verifies invoices and orders to reduce errors
- Copy, digitize and file office documents
Assistant Administrator qualifications and skills
Next, outline the required and preferred skills for your position. This may include education, previous job experience, certifications and technical skills. You may also include soft skills and personality traits that you expect from a successful candidate. While it may be tempting to include a long list of skills and requirements, including too many could dissuade qualified candidates from applying. Keep your list of qualifications concise, but provide enough detail with relevant keywords and terms.
- Proficiency with Microsoft Office Suite
- Ability to create schedules without overbooking personnel
- Comfortable communicating on the phone, instant messenger, email and intranet
- Experience working with contact management platforms
- Proficiency with QuickBooks
- Attention to detail and ability to multitask tasks from multiple administrators