Office Administrator job summary
A good job description starts with an attention-grabbing summary of the position and its role within your company. Your summary should provide an overview of your company and expectations for the position. Outline the types of activities and responsibilities required for the job so job seekers can determine if they are qualified, or if the job is suitable for them.
Example of an Office Administrator job summary
Our firm is currently looking for an experienced Office Administrator. This position will play an integral role in the customer service and organizational strength of our company. The Office Administrator will provide administrative support, greet and direct visitors and answer and respond to calls and emails. Qualified candidates will have impeccable verbal and written communication skills, a strong ability to multi-task and a friendly demeanor.
Office Administrator responsibilities and duties
The responsibilities and duties section is the most important part of the job description. Here you should outline the functions this position will perform on a regular basis, how the job functions within the organization and the title of the manager the person will report to.
- Greet visitors and direct them to the appropriate offices
- Conduct clerical duties, including filing, answering phone calls, responding to emails and preparing documents
- Coordinate project deliverables
- Perform accounting tasks, including invoicing and budget tracking
- Schedule meetings and travel arrangements for senior members of the company
- Provide administrative support for operations team
- Monitor the production staff
Office Administrator qualifications and skills
Next, outline the required and preferred skills for your position. This may include education, previous job experience, certifications and technical skills. You may also include soft skills and personality traits that you expect from a successful candidate. While it may be tempting to include a long list of skills and requirements, including too many could dissuade qualified candidates from applying. Keep your list of qualifications concise, but provide enough detail with relevant keywords and terms.
- Associate degree required (Bachelor’s degree preferred)
- 2+ years’ experience working in an office setting
- Excellent written and verbal communication skills
- Strong knowledge of QuickBooks software
- Ability to multi-task and prioritize projects
- Customer-service oriented
- Able to complete complex administrative tasks with minimal supervision