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Office Clerk Job Description: Top Duties and Qualifications

Your job description is the first contact between your company and your new recruit. With millions of people searching for jobs on Indeed each month, a great job description can help you attract the most qualified candidates to your open position. To get you started, here are some tips for creating an effective job description.

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Office Clerk job title

An effective job title wiil typically include a general term, the level of experience and any special requirements. The general term will optimize your job title to show up in a general search for jobs of the same nature. The level of experience will help you attract the most qualified applicants by outlining the amount of responsibility and prior knowledge required. And if your position is specialized, consider including the specialization in the job title as well. But avoid using internal titles, abbreviations or acronyms to make sure people understand what your job posting is before clicking.

  • Office Clerk
  • Senior Office Clerk
  • Records Clerk
  • Office Clerk (Full-Time)
  • Office Assistant
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Office Clerk Job Description Examples:

Example 1

Key Responsibilities:

(Two wheeler MUST)

  • Regular cleaning of office spaces, including workstations, common areas.
  • Deliver the quatation and reciving the qurier from
  • Disposal of waste and ensuring proper recycling procedures are followed.
  • Assisting with minor office maintenance tasks, such as changing light bulbs and replenishing office supplies.
  • Running errands as required, such as purchasing office supplies and collecting deliveries.
  • Cooperating with other team members to ensure the smooth functioning of daily office operations.

    Contact HR - 97865 55009

    Job Types: Full-time, Permanent

    Salary: ₹12,000.00 - ₹14,000.00 per month

    Schedule:
  • Day shift



    Ability to commute/relocate:
  • Chennai, Tamil Nadu: Reliably commute or planning to relocate before starting work (Required)

    Education:
  • Higher Secondary(12th Pass) (Preferred)

    Experience:
  • total work: 1 year (Preferred)


    Speak with the [phone number]

    • Example 2

    Requirement for Female Office Junior Administrator.

    Required a dynamic personality who is well groomed, can communicate well as well carry out administrative duties.

    Qualifications are not a compulsion, we require someone who can maintain company's privacy as well who is extrovert, open minded, friendly, modern, with can do attitude.

    Interns & Freshers are welcome to apply for this role.
    Extensive training will be provided for overall business operations.

    Should be willing to learn and willing to communicate in English.

    Salary will be increased if applicable after 3 months of performance.

    Work Life Balance with flexible timings for right candidate.

    Working hours 10:00 am to 7 pm or 9:00 am to 6:00 pm.

    Accumulation of leave as a benefit and oral dental check up once a year at Company's expense.

    Job Types: Full-time, Regular / Permanent, Fresher

    Salary: ₹8,683.38 - ₹10,000.00 per month

    Schedule:
  • Day shift
    Supplemental Pay:
  • Performance bonus

    COVID-19 considerations:
    Our modern clean office with all amenities is frequently sanitized and all our staff members are COVID-19 vaccinated.

    Ability to commute/relocate:
  • Ahmedabad, Ahmedabad - 380015, Gujarat: Reliably commute or planning to relocate before starting work (Required)

    Experience:
  • total work: 1 year (Preferred)

    Speak with the [phone number]

    • Office Clerk job summary

    A good job description starts with an attention-grabbing summary of the position and its role within your company. Your summary should provide an overview of your company and expectations for the position. Outline the types of activities and responsibilities required for the job so job seekers can determine if they are qualified, or if the job is suitable for them.

    Example of an Office Clerk job summary

    Our busy manufacturing company is searching for an energetic and reliable Office Clerk to work directly with the billing department to help process and collect client invoices. The Office Clerk will be responsible for reviewing each invoice for accuracy, maintaining active files for all clients that have outstanding invoices and comparing client purchase orders with our company invoices to try and discover any discrepancies. If you are a detail-oriented professional with data entry experience, we encourage you to apply today.

    Office Clerk responsibilities and duties

    The responsibilities and duties section is the most important part of the job description. Here you should outline the functions this position will perform on a regular basis, how the job functions within the organization and the title of the manager the person will report to.

    • Review customer invoices for accuracy
    • Ensure that all invoices are mailed to customers on time
    • Develop an efficient invoice filing system that the entire department can use to keep track of current and archived invoices
    • Assist in making accounts receivables collection calls and in setting up payment terms for clients
    • Answer the departmental phones and distribute messages to the appropriate personnel when required
    • Keep the departmental printers and copiers operating properly and alert management when repair is required

    Office Clerk qualifications and skills

    Next, outline the required and preferred skills for your position. This may include education, previous job experience, certifications and technical skills. You may also include soft skills and personality traits that you expect from a successful candidate. While it may be tempting to include a long list of skills and requirements, including too many could dissuade qualified candidates from applying. Keep your list of qualifications concise, but provide enough detail with relevant keywords and terms.

    • High school diploma/GED required
    • Proficiency with MS Word and MS Excel
    • Must be able to lift 20 pounds
    • Good communication and organization skills
    • Reliable and professional with proven track record of good attendance
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    Job Description Examples

    Need help writing a job description for a specific role? Use these job description examples to create your next great job posting. Or if you’re ready to hire, post your job on Indeed.

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