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Payroll Specialist Job Description: Top Duties and Qualifications

Your job description is the first contact between your company and your new recruit. With millions of people searching for jobs on Indeed each month, a great job description can help you attract the most qualified candidates to your open position. To get you started, here are some tips for creating an effective job description.

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Payroll Specialist job title

An effective job title wiil typically include a general term, the level of experience and any special requirements. The general term will optimize your job title to show up in a general search for jobs of the same nature. The level of experience will help you attract the most qualified applicants by outlining the amount of responsibility and prior knowledge required. And if your position is specialized, consider including the specialization in the job title as well. But avoid using internal titles, abbreviations or acronyms to make sure people understand what your job posting is before clicking.

  • Payroll Specialist
  • Senior Payroll Specialist
  • Payroll Specialist (with PeopleSoft proficiency)
  • Payroll Specialist (Part-Time)
  • Payroll Services Specialist
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Payroll Specialist Job Description Examples:

Example 1

Job Description

We are looking for an experienced and motivated professional to join our team as a Payroll Specialist to process NZ/Australian/UK Payroll. Experience with payroll in either of these countries will be preferred. You should have used software such as Xero Payroll, Crystal, Flexitime, SAGE, PayHero, MYOB Payroll.

The ideal candidate should have a strong background in Payroll Management and should have the experience with either of the above or similar.

Role and Responsibilities:

  • Processing of fortnightly payroll
  • Collecting payroll inputs, calculating, and entering data in order to maintain and update payroll information in the system.
  • Ensuring 100% accuracy and timelines are met.
  • Manage payroll queries and ensure responses are timely.
  • Update payroll records in a timely manner.
  • Validation of Employee Full & Final settlement & payment and ensuring pay-out within timelines
  • Support and assist continuous improvement of payroll processes and systems.
  • Keep up to date with current legislation.

    Job Requirement

    To be considered for this role you will need to have:

  • Proven working experience as a payroll executive with a solid understanding of payroll software such as Xero Payroll, Crystal, Flexitime, SAGE, Payhero, Myob Payroll.
  • Previous payroll experience. A minimum 3 years of experience in payroll processing.
  • Strong analytical and processing skills and high attention-to-detail. Needs to be strong in numerical and mathematical skills.
  • Good written and verbal communication skills
  • Knowledge/experience of ACC process
  • Knowledge of PAYE, KiwiSaver, Student Loan etc
  • Knowledge/experience of myIR filing.
  • Strong understanding of NZ employment legislation (Holiday’s Act, Parental Leave etc)
  • Experience processing high volume.
  • Ability to work in a shared environment.
  • An eager to learn attitude and someone that shows initiative.
  • Must have skill in Microsoft Office - Word, Excel, PPT, Outlook.
  • Having a preference to relocate to Gurgaon. Our office is on Golf Course Road.

    And don't forget the ultimate skills that can make all the difference: data entry. You will be very accurate and also proactive with data maintenance to ensure integrity.
    Must have skill in Microsoft Office - Word, Excel, PPT, Outlook.

    Soft Skills

    1. Excellent Communication and Interpersonal Skills, a must
    2. Team Leader and team player
    3. Proactive
    4. Calm-Cool-Collected - be able to work under pressure
    5. Adheres to deadlines

    Education

    UG : [website] , BCA , B.B.A/ B.M.S
    PG : MBA/PGDM, MCA , [website]

    Timings:

    9 am to 6 pm.

    Job Types: Full-time, Permanent

    Salary: ₹25,000.00 - ₹35,000.00 per month

    Supplemental pay types:
  • Performance bonus



    Ability to commute/relocate:
  • Sector -43, Gurgaon - 122002, Haryana: Reliably commute or planning to relocate before starting work Start Date: 10/09/2023

    • Example 2

    Should have a good experience in handling payroll & Statutory Compliances, Compensation*2. Maintain salary details of employees including all break ups3. Calculate amounts of deductions like PF, ESIC, Professional Tax, TDS or other deduction.4. Ensure receipt of all supporting documents related to Full & Final Settlement.5. Timely and accurate filing of various returns, ETDS, Form 16, etc6. Knowledge of Income tax declaration7. Knowledge of Allowances and Perks1. Proficient with Microsoft Office Suite especially MS – Excel2. Proficient with any statutory compliance3. Excellent organizational skills and attention to detail4. Strong analytical, problem-solving & time management skills5. Candidates who can join within 15 days will be preferred6. Good communication skills
    Industry
    Accounting

    Employment Type
    Full-time

    Edit job description

    Job Types: Full-time, Regular / Permanent

    Salary: ₹20,000.00 - ₹40,000.00 per month

    Benefits:
  • Cell phone reimbursement
    Schedule:
  • Morning shift
    Supplemental pay types:
  • Yearly bonus

    Ability to commute/relocate:
  • Delhi - 110018, Delhi: Reliably commute or planning to relocate before starting work (Required)

    Experience:
  • total work: 1 year (Preferred)

    Speak with the [phone number]

    • Example 3

    Updating of Records with New Hires and Resignations - Date of joining / Date of resignation / Last working day in the Payroll Masters;

    Preparing Salary Registers having validated Attendance / Leave / days worked during the particular period for a New Hire / hold cases due to Resignation etc.;

    Processing Loans/ Advances and tracking adherence to the Company Policy;

    Ensuring Investment Declaration is submitted by respective employees under tax bracket and documents are uploaded with time limits;

    Managing payroll transactions in an efficient, accurate & timely manner;

    Maintaining payout information and resolving any discrepancies;

    Ensuring Statutory compliances by following policies and procedures;

    Timely Registers - Salary / Full and Final Payment / Gratuity / TDS / Returns of PF, ESI is forwarded to Accounts and payments made within specified time.

    Job Types: Full-time, Regular / Permanent

    Salary: ₹15,000.00 - ₹35,000.00 per month

    Benefits:
  • Health insurance
  • Life insurance
  • Provident Fund
    Schedule:
  • Day shift
    Supplemental pay types:
  • Performance bonus
  • Quarterly bonus
  • Yearly bonus

    Ability to commute/relocate:
  • Mumbai, Maharashtra: Reliably commute or planning to relocate before starting work (Required)

    Experience:
  • total work: 3 years (Preferred)

    Speak with the [phone number]

    • Payroll Specialist job summary

    A good job description starts with an attention-grabbing summary of the position and its role within your company. Your summary should provide an overview of your company and expectations for the position. Outline the types of activities and responsibilities required for the job so job seekers can determine if they are qualified, or if the job is suitable for them.

    Example of a Payroll Specialist job summary

    Our network of daycare centers needs a reliable Payroll Specialist to take over this aspect of our finance department. We operate 12 individual centers, each of which has between 10 and 20 staff members, in addition to our corporate office. Consequently, we’re looking for an experienced professional who understands the unique factors involved in processing payroll for multiple locations. Since we aren’t a large company, however, we also need someone who can lend his or her skills to other tasks when the opportunity arises. You might need to assist with AR or AP, for example, or help HR on occasion.

    Payroll Specialist responsibilities and duties

    The responsibilities and duties section is the most important part of the job description. Here you should outline the functions this position will perform on a regular basis, how the job functions within the organization and the title of the manager the person will report to.

    • Prepare and submit paper payroll checks for employees who do not have direct deposit
    • Collect banking information for direct deposit setup and initiate deposits on paydays
    • Familiarize yourself and keep current with the taxation of salaries, benefits and other factors
    • Process and monitor garnishment orders and other issues that impact payroll specifications
    • Maintain and document all payroll records
    • Conduct semi-annual audits of all payroll records
    • Reconcile general ledger with regard to payroll transactions
    • Detect and process issues related to uncollected payroll
    • Respond to employee inquiries regarding payroll issues or concerns

    Payroll Specialist qualifications and skills

    Next, outline the required and preferred skills for your position. This may include education, previous job experience, certifications and technical skills. You may also include soft skills and personality traits that you expect from a successful candidate. While it may be tempting to include a long list of skills and requirements, including too many could dissuade qualified candidates from applying. Keep your list of qualifications concise, but provide enough detail with relevant keywords and terms.

    • Bachelor’s Degree in Accounting preferred
    • Minimum 5 years’ experience in payroll
    • Experience with payroll processing and wage attachment
    • Excellent organization and mathematical skills
    • Familiarity with Windows-based computer programs a must
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    Job Description Examples

    Need help writing a job description for a specific role? Use these job description examples to create your next great job posting. Or if you’re ready to hire, post your job on Indeed.

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