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Purchasing Manager Job Description: Top Duties and Qualifications

Your job description is the first contact between your company and your new recruit. With millions of people searching for jobs on Indeed each month, a great job description can help you attract the most qualified candidates to your open position. To get you started, here are some tips for creating an effective job description.

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Purchasing Manager job title

An effective job title wiil typically include a general term, the level of experience and any special requirements. The general term will optimize your job title to show up in a general search for jobs of the same nature. The level of experience will help you attract the most qualified applicants by outlining the amount of responsibility and prior knowledge required. And if your position is specialized, consider including the specialization in the job title as well. But avoid using internal titles, abbreviations or acronyms to make sure people understand what your job posting is before clicking.

  • Purchasing Manager
  • Senior Purchasing Manager
  • Purchasing Manager (with Oracle proficiency)
  • Procurement Manager
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Purchasing Manager Job Description Examples:

Example 1

We Are Actively Hiring For Well Renowned Organization

Designation : Senior Purchase Manager

Job Location: Chandivali, Mumbai / ( Umbergaon, Gujrat If required )

Work Experience : 10 To 12 years

Industry Background: Truck Manufacture / Automobile / Manufacturing

Eligibility Criteria:

Ø B.E./ [website] / Diploma in Mechanical

Ø Good fluency in English

Ø Some knowledge of Arabic preferred. Knowledge of prevailing customs rules and regulations.

Ø Knowledge of Taxation and HSN code

Ø Knowledge of imports & exports procedures, customs/ bank/insurance documentations and formalities.

Ø Knowledge of costing and pricing methodology, warehousing procedures & inventory management.

Ø Knowledge of logistics and freight industry, procurement rules and regulations. Knowledge of packaging products for shipping/delivery.

Ø Flexible to Travel within and out of India

Ø Knowledge of different types of payment terms

Job Description:

Ø Sourcing New Vendors, Suppliers, Transporters (Logistics)

Ø Maintain list from approved suppliers

Ø Sending Enquiries to suppliers by mail for getting ations

Ø Negotiating with suppliers in terms of Rate, Delivery and Payment Terms

Ø Preparing Comparison Chart & make purchase order

Ø Checking purchase orders and get approval then send it to supplier

Ø Follow-up with suppliers, stores for delivery of raw material

Ø Checking Availability and maintain data of raw materials

Ø Do local purchase, cash purchase for urgent items

Ø Developing new vendors for cost cutting

Ø Do Market Research

Ø Arranging Transporters (Logistics)

Ø Develop new Transporters

Ø Travel within and out of India for developing new vendors

Perks & Benefits:

Ø Pick and Drop Facility from Kanjurmarg To Office

Ø PF, ESIC, Mediclaim, Bonus

2ND And 4TH Saturday Holiday

Experience in Fire Industry or Manufacturing is preferred.

Go through the description if above criteria and skills matches with your profile kindly send your updated resume with below details or you can connect us on [website] / [phone number] if not then refer this job profile to your family, friends and colleagues as a kind gesture.

Location:

*Total Work Experience:*

*Relevant Work Experience:*

Current CTC:

Expected CTC:

Notice period:

Job Type: Full-time

Salary: Up to ₹800,000.00 per year

Benefits:
  • Cell phone reimbursement
  • Health insurance
  • Provident Fund
    Schedule:
  • Day shift
    Supplemental pay types:
  • Yearly bonus



    Application Question(s):
  • Are you currently living in Mumbai ?

    Experience:
  • Purchasing: 9 years (Required)


    Speak with the [phone number]

    • Example 2

    Job description

    Roles and Responsibilities

  • Communicating with Projects Head & other department personnel regularly, to assess purchase needs.
  • New vendor development, maintaining vendor records & vendor selection (obtaining ations, negotiations & preparing vendor comparison statements).
  • PO management - Generating POs where required, tracking PO performance & maintaining purchase records.
  • Communicating with Projects to confirm product delivery, installation & quality check.
  • Approving vendor bills and processing vendor payments.

    Required Skills and Work Experience :

  • Candidate should be from a PEB supplier or PEB Manufacturing company.
  • 3-5 years- experience in a Purchase role (including vendor development).
  • Effective listening, communication (verbal and written) and outstanding negotiation skills.
  • Strong commercial and financial acumen. Should be proactive & work well with little supervision.
  • Proficient in Microsoft Office Suite (Excel, Word, Power Point).
  • -Candidate should have experienced in purchasing Sheet Metal Fabrication items (Mandatory)
  • Candidate should have experience in manufacturing industry enabling him to understand engineering products (Mandatory)

    Job Type: Full-time

    Salary: ₹25,000.00 - ₹35,000.00 per month

    Job Types: Full-time, Regular / Permanent

    Pay: ₹25,000.00 - ₹35,000.00 per month

    Benefits:
  • Cell phone reimbursement
  • Flexible schedule
  • Provident Fund
    Schedule:
  • Day shift
  • Flexible shift
  • Morning shift
    Supplemental pay types:
  • Performance bonus

    Speak with the [phone number]

    • Example 3

    Roles and Responsibilities

  • Place RFP as per BOQ & receive Quotations from vendors
  • Prepare apple to apple comparative statements of es
  • finalization of rates in accordance with the Management
  • Preparation of Purchase order while taking due care of Taxes, Rates and T&C. Issue purchase order as per BOQ after management approval
  • Coordinate with site team for delivery schedule requirements on site. Follows up on orders to ensure that materials are shipped and delivered on promised Dates.
  • Inspect products received for quality and quantity to ensure adherence to specifications
  • Checking of invoices in accordance with Purchase order.
  • Organizing timely payment of contractors after receiving material as per quality norms.
  • Ensure all the files are updated on weekly / monthly basis with all the purchase related documents, invoices, POs, DCs etc.,
  • Updating Excel Order sheet / Coordinating over emails
  • Maintain files with descriptions of available suppliers and materials
  • Maintain a comparison register of all goods and services
  • Maintain data base of material with updated price and technical specifications.
  • Coordinate with Architects team to select finishing material in budgeted price and quality.
  • Manage warehouse Inventory.
  • Check Inward Register Entries and compare with POs.
  • Tie-ups with vendors over every item and maintain a database of impaneled vendors
  • Discover and partner with trustworthy vendors and suppliers.
  • Co-ordinate with Accounts Dept for Purchase related payments and others of any.

    Desired Candidate Profile

  • experience of purchasing materials for Commercial/Residential building Construction Projects.
  • Familiarity with construction material like Cement, RMC, Steel, AAC blocks, gypsum, paint, ply, laminates, doors, Marble, granite & Tiles, Construction Machineries, Electrical items, Decorative Light Fixtures, Plumbing, C.P. Fittings, Sanitary ware, Pumps, amenity space materials, generators, CAPEX items etc.
  • Good in communication skills
  • Strong Integrity of character
  • Should have working knowledge of rates, vendors and trends in real estate.
  • Negotiations skills
  • Proficient in MS Word, MS Excel, Tally, MSP

    Perks and Benefits

  • secure job environment
  • skills upgradation
  • Happy workplace

    Job Type: Full-time

    Salary: ₹35,000.00 - ₹40,000.00 per month

    Schedule:
  • Day shift

    Experience:
  • Purchasing: 5 years (Required)
  • Working in Real Estate Company: 5 years (Required)

    Application Deadline: Start Date: 01/12/2022

    • Example 4

    Key Result Areas & Associated Tasks

    Sr. No Key Result Areas Responsibilities Performance Indicators
    Determine if inventory quantities are sufficient for needs, ordering Accuracy in preparing purchase orders more materials when necessary.

    1 Procurement of materials Prepare purchase orders and send copies to suppliers and to departments originating requests.
    Perform buying duties when necessary.

    Co-ordinate with the co-workers in stores to ensure receipt of material Quality of material received as per purchase order

    2 Record Management
    Ensure proper documentation/ entry of the received material in the Accuracy in documenting received material
    ERP

    No. of instances of faulty co-ordination/ delayed material received at
    Contact suppliers in order to schedule or expedite deliveries and to stores

    3 Vendor Management resolve shortages, missed or late deliveries, and other problems.

    Respond to vendors/supplier inquiries about order status, changes, or cancellations.

    Job Types: Full-time, Regular / Permanent

    Salary: ₹25,000.00 - ₹42,000.00 per month

    Benefits:
  • Health insurance
  • Paid sick time
  • Paid time off
  • Provident Fund
    Schedule:
  • Fixed shift
    Supplemental pay types:
  • Performance bonus
  • Yearly bonus

    Ability to commute/relocate:
  • GIDC Naroda, Ahmedabad - 382330, Gujarat: Reliably commute or planning to relocate before starting work (Required)

    Application Question(s):
  • Do you have experience working in Chemical Procurement?
  • Do you have experience working with engineering procurement?

    Experience:
  • total work: 3 years (Preferred)

    • Purchasing Manager job summary

    A good job description starts with an attention-grabbing summary of the position and its role within your company. Your summary should provide an overview of your company and expectations for the position. Outline the types of activities and responsibilities required for the job so job seekers can determine if they are qualified, or if the job is suitable for them.

    Example of a Purchasing Manager job summary

    Our company is looking for a Purchasing Manager who can analyze our current buying systems and create the best methods for day-to-day purchasing operations. Our Purchasing Manager will be responsible for overseeing our purchasing department, establishing Buyer goals based on corporate inventory needs and sales projections for the coming year and setting career objectives for each member of the purchasing team. If you are a skilled negotiator with previous experience in the manufacturing industry, please apply today.

    Purchasing Manager responsibilities and duties

    The responsibilities and duties section is the most important part of the job description. Here you should outline the functions this position will perform on a regular basis, how the job functions within the organization and the title of the manager the person will report to.

    • Propose improvements to the current purchasing system that will improve vendor relationships and lower the cost of doing business
    • Collaborate with inventory control and sales to develop metrics for gauging inventory level needs and then maintaining those levels throughout the year
    • Take the lead in creating profitable ways to manage obsolete and slow-moving stock to help offset losses
    • Manage the company’s day-to-day purchasing activities and ensure that all purchasing agents are meeting their personal performance standards
    • Assist in developing more effective invoicing and collecting processes

    Purchasing Manager qualifications and skills

    Next, outline the required and preferred skills for your position. This may include education, previous job experience, certifications and technical skills. You may also include soft skills and personality traits that you expect from a successful candidate. While it may be tempting to include a long list of skills and requirements, including too many could dissuade qualified candidates from applying. Keep your list of qualifications concise, but provide enough detail with relevant keywords and terms.

    • Bachelor’s Degree in Business Administration or a related field
    • APICS or relevant certification preferred
    • SAP software experience required
    • 4+ years’ purchasing management experience
    • Strong knowledge of supply chain management required
    • Proven history of developing effective inventory management policies required
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    Job Description Examples

    Need help writing a job description for a specific role? Use these job description examples to create your next great job posting. Or if you’re ready to hire, post your job on Indeed.

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