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HR Assistant Job Description: Top Duties and Qualifications

Your job description is the first contact between your company and your new recruit. With millions of people searching for jobs on Indeed each month, a great job description can help you attract the most qualified candidates to your open position. To get you started, here are some tips for creating an effective job description.

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HR Assistant job title

An effective job title wiil typically include a general term, the level of experience and any special requirements. The general term will optimize your job title to show up in a general search for jobs of the same nature. The level of experience will help you attract the most qualified applicants by outlining the amount of responsibility and prior knowledge required. And if your position is specialized, consider including the specialization in the job title as well. But avoid using internal titles, abbreviations or acronyms to make sure people understand what your job posting is before clicking.

  • HR Assistant
  • Junior HR Assistant
  • HR Assistant (with ADP Workforce Now proficiency)
  • HR Assistant (Part-Time)
  • Human Resources Assistant
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HR Assistant Job Description Examples:

Example 1

Duties/Responsibilities:

  • Maintains accurate and up-to-date human resource files, records, and documentation.
  • Answers frequently asked questions from applicants and employees relative to standard policies, benefits, hiring processes, etc.; refers more complex questions to appropriate senior-level HR staff or management.
  • Maintains the integrity and confidentiality of human resource files and records.
  • Performs periodic audits of HR files and records to ensure that all required documents are collected and filed appropriately.
  • Provides clerical support to the HR Manager.
  • May assist with payroll functions including processing, answering employee questions, fixing processing errors, and distributing checks.
  • Acts as a liaison between the organization and external benefits providers and vendors, which may include health, disability, and retirement plan providers.
  • Conducts or assists with new hire orientation.
  • Assists with planning and execution of special events such as benefits enrollment, organization-wide meetings, employee recognition events, holiday parties, and retirement celebrations.
  • Performs other duties as assigned.

    Required Skills/Abilities:

  • Excellent verbal and written communication skills.
  • Excellent interpersonal skills with the ability to manage sensitive and confidential situations with tact, professionalism, and diplomacy.
  • Excellent organizational skills and attention to detail.
  • Proficient with Microsoft Office Suite or related software.
  • Proficient with or the ability to quickly learn payroll management, human resource information system (HRIS), and similar computer applications.

    Education and Experience:

  • Associate's degree in related field required.
  • Prior related office experience preferred

    Job Type: Full-time

    Pay: ₹35,000.00 - ₹40,000.00 per month

    Benefits:
  • Food provided
  • Provident Fund
    Schedule:
  • Monday to Friday
  • Night shift
  • US shift



    Ability to commute/relocate:
  • Sahibzada Ajit Singh Nagar, Punjab: Reliably commute or planning to relocate before starting work (Required)

    Experience:
  • total work: 3 years (Preferred)


    Work Location: In Start Date: 11/09/2023

    • Example 2

    Mandatory Expectations :

  • Excellent verbal and written communication skills.
  • Punctuality and ability to meet deadlines.
  • Strong team spirit and collaboration skills.
  • Commitment to ethical work practices and professionalism.
  • Attention to detail and accuracy.
  • Effective task and time management abilities.
  • Demonstrated professional behaviour and demeanour.
  • Responsible and reliable work approach.
  • Enthusiasm for work and a positive attitude.
  • Confidence in decision-making and problem-solving.
  • Right mindset and attitude towards work and colleagues.
  • Ability to follow instructions and work well within a team.
  • Willingness to act as a backup and mentor when needed.
  • Familiarity with company policies and willingness to adhere to established processes.

    Preferred Expectation :

  • Knowledge of technical terms and experience in recruiting for specific IT roles
  • Requirements for the successful execution of the job, such as tools and software necessary for sourcing and screening candidates
  • Communication and relationship-building skills required for collaborating with hiring managers and candidates
  • Understanding of the company's culture and values, and the ability to attract and evaluate candidates that align with those values.

    Job-Specific Expectations :

  • Ability to handle end to end recruitment cycle effectively.
  • Source potential candidates through various channels, including job boards, social media, and professional networks. Screen resumes, conduct phone screenings, and evaluate candidates' qualifications, technical skills, and cultural fit.
  • To ensure that candidate profiles/skills match the Job Description/Organizational needs.
  • Screening, short listing, Scheduling Interview, Salary Negotiations & Appointment formalities.
  • Create compelling job descriptions and post them on relevant platforms. Ensure job postings accurately reflect the requirements and responsibilities of the position.
  • Maintain accurate candidate records in the applicant tracking system. Update candidate information, track interview feedback, and document recruitment activities.
  • Managing pipeline for back up candidates till the candidate is placed.
  • Handling mass/bulk recruitment through advertisements, networking, database building and web resources, Campus Hiring.
  • Collaborate with hiring managers to understand their staffing needs, define job requirements, and develop effective recruitment strategies.
  • Scheduling drives/interviews, keeping track of the offered candidates to ensure their joining.
  • Support all internal and external HR-related inquiries or requests.
  • Maintain digital and electronic records of employees.
  • Assist with the recruitment process by identifying candidates, performing reference checks, and issuing employment contracts.
  • Assist with performance management procedures.
  • Organize different activities/events for employee engagement and a balanced, motivated work environment.
  • A strong work ethic and sense of commitment.
  • Good attitude and aptitude.
  • Good communication skills.

    Job Type: Full-time

    Salary: ₹15,000.00 - ₹30,000.00 per month

    Benefits:
  • Flexible schedule
  • Leave encashment
  • Paid sick time
  • Provident shift

    • Example 3

    Job description

    Roles and Responsibilities

    Performance Evaluations -Can handle all day to day HR related activities.

    . Recruitment. Joining Formalities. Induction Program. Time Office and Attendance. Payroll. Maintaining Employee data. Preparing Reports. Other Generalistic Role

    Working with recruitment agencies to source for candidates for specific job positions.

    Paying employees by calculating pay; maintaining records.

    Must be proactive well versed with advance excel & word & good command on English language.

    Accomplishing human resources department and organization mission by completing related results as needed.

    Maintaining human resources records by recording new hires, transfers, terminations, changes in job classifications, merit increases; tracking vacation, sick, and personal time.

    Desired Candidate Profile -Candidates having MBA -HR is must.

    Having Good communication and Verbal and written.

    Job Type: Full-time

    Salary: ₹20,000.00 - ₹31,555.27 per month

    Schedule:
  • Day shift

    Ability to commute/relocate:
  • Laxmi Nagar, Delhi, Delhi: Reliably commute or planning to relocate before starting work (Required)

    Education:
  • Master's (Preferred)

    Experience:
  • total work: 1 year (Preferred)
  • total experince: 2 years (Preferred)

    Speak with the [phone number]

    • Example 4

    Position: Admin & HR Executive/Assistant

    Having a proven record or 1-2 years of work-ex with potential, looking for an opportunity in a manufacturing setup to move their career forward, can apply here.

    BBA/MBA Candidates or Graduate candidates looking for a stable job.

    Responsibilities:
  • Interviewing, Recruiting, Onboarding of New Hires, Documentation, and completing the Exit Formalities for leaving candidates.
  • Conduct performance management and provide feedback.
  • Team Formation and Work Culture Development
  • Other Responsibilities – Maintaining Payroll, Time Keeping, Attendance & Salary

    Records, Data, etc. for all employees
  • Admin related work.

    Qualifications/Candidate Profile:

    Key Profile Traits:
  • Responsible, Dedicated and Integral.
  • Should be able to Communicate clearly and effectively with other Employees.
  • Be Flexible and able to work independently without being followed up.

    Other Profile Traits:
  • Only people based out of Ahmedabad or Gujarat would be considered.
  • Must have strong recruiting ability and be able to close out positions swiftly.
  • Able to join immediately or within 10-15 days.
  • Good communications skills - English, Hindi, Gujarati
  • Attention to detail and good judgement.
  • Relatively Fresh or candidates with 1-2 years' experience having Human Resources background, and looking for an opportunity in a bigger corporate Manufacturing
    Setup.

  • Fresh young BBA/MBA Candidates or Graduate candidates having potential and are seeking a stable job.
  • Bachelor's degree ([website], [website], BBA) or relevant experience.
  • Good Negotiating Skills, Problem Solving Attitude, Good Online Networking Skills.

    Place of Work:
    405 Campus Corner,
    St. Xavier’s College Cross Roads,
    Navrangpura, Ahmedabad – 380 009

    Timing:
    10.00 AM - 7.00 PM

    Contact Details:
    Contact : 9099-8888-44

    Job Types: Full-time, Regular / Permanent

    Salary: ₹20,000.00 - ₹30,000.00 per month

    Benefits:
  • Cell phone reimbursement
  • Leave encashment
  • Life insurance
  • Provident Fund
    Schedule:
  • Fixed shift
    Supplemental Pay:
  • Yearly bonus

    COVID-19 considerations:
    Follow the Guidelines as mandated by the Government.
    Wearing a mask is compulsory.

    Ability to commute/relocate:
  • Navrangpura, Ahmedabad - 380009, Gujarat: Reliably commute or planning to relocate before starting work (Required)

    Education:
  • Bachelor's (Required)

    Experience:
  • total work: 2 years (Required)

    Speak with the employer
    +91 Start Date: 15/07/2022

    • Example 5

    Profile - HR Assistant Manager

    Qualification - MBA HR

    Experience - 4-10 years in HR Recruitment/Generalist

    Location - Ahemdabad, Gujarat

    Job Description -

    -End to End Recruitment (Talent Acquisition, Sourcing, initial screening, Interview Coordination, Placement)

    - Induction & Joining Formalities and HR Documentation

    -To prepare organization chart showing reporting structure of all the employees, designation, grade and place of work.

    - Maintaining personnel file records of the employees

    - Filing of employees personal certificates

    -Monthly Payroll processing & Time Management

    - Co-ordinating for Performance Appraisal & Annual KRA’s of the employees

    -To look after administration function in absence of concerned person.

    Note - This Profile is 60% Recruitment and 40% HR Generalist

    Job Types: Full-time, Regular / Permanent

    Salary: ₹250,000.00 - ₹350,000.00 per year

    Benefits:
  • Paid time off
  • Provident Fund
    Schedule:
  • Day shift

    Ability to commute/relocate:
  • Ahmedabad, Gujarat: Reliably commute or planning to relocate before starting work (Required)

    Experience:
  • HR: 3 years (Required)

    Speak with the [phone number]

    • HR Assistant job summary

    A good job description starts with an attention-grabbing summary of the position and its role within your company. Your summary should provide an overview of your company and expectations for the position. Outline the types of activities and responsibilities required for the job so job seekers can determine if they are qualified, or if the job is suitable for them.

    Example of a HR Assistant job summary

    Our firm is in need of a self-motivated and experienced HR Assistant to support our busy HR department. The successful candidate will be responsible for providing administrative support for the department, assisting with the hiring process, scheduling new employee orientations and training and entering of a high volume of employment records into our HR database. If you are a professional with a strong sense of discretion and a background in data entry, we want to hear from you.

    HR Assistant responsibilities and duties

    The responsibilities and duties section is the most important part of the job description. Here you should outline the functions this position will perform on a regular basis, how the job functions within the organization and the title of the manager the person will report to.

    • Perform administrative work, including scheduling, maintaining files and sorting mail for the Human Resources department
    • Enter employment data into computer database
    • Track and update hourly employee leaves of absence
    • Assist HR supervisors with the hiring process, including submitting job postings online and scheduling candidate interviews
    • Coordinate logistics for new hire orientations and employee training sessions

    HR Assistant qualifications and skills

    Next, outline the required and preferred skills for your position. This may include education, previous job experience, certifications and technical skills. You may also include soft skills and personality traits that you expect from a successful candidate. While it may be tempting to include a long list of skills and requirements, including too many could dissuade qualified candidates from applying. Keep your list of qualifications concise, but provide enough detail with relevant keywords and terms.

    • Associate degree in HR-related field required (Bachelor’s preferred)
    • 5+ years’ related administrative experience
    • Detail-oriented and organized
    • Strong communication and customer service skills
    • Solid understanding of MS Office
    • Experience with ADP Workforce Now is preferred
    • Familiar with applicant tracking database systems an asset
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    Job Description Examples

    Need help writing a job description for a specific role? Use these job description examples to create your next great job posting. Or if you’re ready to hire, post your job on Indeed.

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