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Event Planner Job Description: Top Duties and Qualifications

Your job description is the first contact between your company and your new recruit. With millions of people searching for jobs on Indeed each month, a great job description can help you attract the most qualified candidates to your open position. To get you started, here are some tips for creating an effective job description.

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Event Planner job title

An effective job title wiil typically include a general term, the level of experience and any special requirements. The general term will optimize your job title to show up in a general search for jobs of the same nature. The level of experience will help you attract the most qualified applicants by outlining the amount of responsibility and prior knowledge required. And if your position is specialized, consider including the specialization in the job title as well. But avoid using internal titles, abbreviations or acronyms to make sure people understand what your job posting is before clicking.

  • Event Planner
  • Senior Event Planner
  • Corporate Event Planner
  • Event Planner (Part-Time)
  • Event Coordinator
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Event Planner Job Description Examples:

Example 1

Chief Event Planner

Chinmaya International Foundation (CIF) is looking for an on-site Chief Event Planner for managing on-site events from end to end, overseeing every facet and executing each event to perfection.

  • Graduate/ Diploma in Marketing/ Communication/ Event Management
  • Proven experience in planning and executing events
  • A strategic outlook and an analytical mindset
  • Outstanding Leadership and Communication skills
  • Require language proficiency in English, Malayalam and preferably Hindi

    Remuneration

    A suitable salary will be negotiated with the right candidate fulfilling the above criteria.

    Interested? Send your resume by 8 September 2023 to [website]

    Job Type: Full-time

    Salary: Up to ₹25,000.00 per month

    Benefits:
  • Food provided
  • Health insurance
  • Leave encashment
  • Paid sick time
  • Provident Fund
    Schedule:
  • Day shift



    Experience:
  • total work: 4 years (Preferred)


    Speak with the employer
    [phone number]
    Application Deadline: Start Date: 15/09/2023

    • Example 2

    We are looking for a successful and enthusiastic Event Planner to produce events from conception through to completion. Event Coordinator responsibilities include providing outstanding customer service and organizing memorable events that meet quality expectations.

    Responsibilities

  • Event planning, design and production while managing all project delivery elements within time limits
  • Liaise with clients to identify their needs and to ensure customer satisfaction
  • Conduct market research, gather information and negotiate contracts prior to closing any deals
  • Provide feedback and periodic reports to stakeholders
  • Propose ideas to improve provided services and event quality
  • Organize facilities and manage all event’s details such as decor, catering, entertainment, transportation, location, invitee list, special guests, equipment, promotional material etc
  • Ensure compliance with insurance, legal, health and safety obligations
  • Specify staff requirements and coordinate their activities
  • Cooperate with marketing and PR to promote and publicize event
  • Proactively handle any arising issues and troubleshoot any emerging problems on the event day
  • Conduct pre- and post – event evaluations and report on outcomes
  • Research market, identify event opportunities and generate interest

    Requirements and skills

  • Proven experience as an Events Planner or Organizer
  • Impressive portfolio of previously managed events (weddings, meetings, parties, corporate events)
  • Excellent time management and communication skills
  • Sales skills and ability to build productive business relationships
  • Ability to manage multiple projects independently
  • MS Office proficiency
  • Willing to submit references from previous clients
  • BS in Event Management or related field

    Job Type: Full-time

    Salary: ₹10,000.00 - ₹20,000.00 per month

    Benefits:
  • Cell phone reimbursement
  • Internet reimbursement
    Schedule:
  • Day shift
  • Weekend availability
    Supplemental pay types:
  • Commission pay
  • Performance bonus



    Experience:
  • total work: 1 year (Preferred)

    Ability to Commute:
  • Thiruvalla, Kerala (Preferred)

    Ability to Relocate:
  • Thiruvalla, Kerala: Relocate before starting work (Preferred)


    Speak with the [phone number]

    • Event Planner job summary

    A good job description starts with an attention-grabbing summary of the position and its role within your company. Your summary should provide an overview of your company and expectations for the position. Outline the types of activities and responsibilities required for the job so job seekers can determine if they are qualified, or if the job is suitable for them.

    Example of an Event Planner job summary

    Our agency is looking for an energetic Event Planner to help enhance our visibility in the local community. The Event Planner will be responsible for assisting with the development of our local marketing strategy and planning successful events that advance the recognition of the company and the brand. The successful candidate will also be charged with discovering new opportunities within the community to establish a stronger bond with our target audience and increase local market share.

    Event Planner responsibilities and duties

    The responsibilities and duties section is the most important part of the job description. Here you should outline the functions this position will perform on a regular basis, how the job functions within the organization and the title of the manager the person will report to.

    • Identify potential opportunities at the local level and create campaigns to capitalize on those opportunities
    • Develop a network of event subcontractors that make planning each community event a simple process
    • Manage all aspects of the the event planning process, including collaboration with subcontractors, venue identification, menu development, printing and design of materials and budget tracking
    • Collaborate with several departments within the company as well as local community groups
    • Attend community functions to network and identify potential opportunities
    • Create summary reports of each event outlining how data gathered from current community events can be used to develop successful future events

    Event Planner qualifications and skills

    Next, outline the required and preferred skills for your position. This may include education, previous job experience, certifications and technical skills. You may also include soft skills and personality traits that you expect from a successful candidate. While it may be tempting to include a long list of skills and requirements, including too many could dissuade qualified candidates from applying. Keep your list of qualifications concise, but provide enough detail with relevant keywords and terms.

    • Bachelor’s Degree in Hospitality Management, Marketing or a related field
    • 4+ years’ event management experience
    • Proven track record of identifying and maximizing event opportunities
    • Must be a self-starter who requires little to no supervision to meet corporate goals
    • Excellent time management and communication skills required
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    Job Description Examples

    Need help writing a job description for a specific role? Use these job description examples to create your next great job posting. Or if you’re ready to hire, post your job on Indeed.

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