Resources
Post a Job

Office Coordinator Job Description: Top Duties and Qualifications

Your job description is the first contact between your company and your new recruit. With millions of people searching for jobs on Indeed each month, a great job description can help you attract the most qualified candidates to your open position. To get you started, here are some tips for creating an effective job description.

Post a job
Are you a Job Seeker? Find Jobs

Office Coordinator job title

An effective job title wiil typically include a general term, the level of experience and any special requirements. The general term will optimize your job title to show up in a general search for jobs of the same nature. The level of experience will help you attract the most qualified applicants by outlining the amount of responsibility and prior knowledge required. And if your position is specialized, consider including the specialization in the job title as well. But avoid using internal titles, abbreviations or acronyms to make sure people understand what your job posting is before clicking.

  • Office Coordinator
  • Senior Office Coordinator
  • Office Coordinator (with MS Office proficiency)
  • Office Coordinator (Part-Time)
  • Administrative Coordinator
Post a job
Are you a Job Seeker? Find Jobs

Office Coordinator Job Description Examples:

Example 1

Job Summary:

The Office Coordinator plays a pivotal role in ensuring the efficient operation of an office or workplace. This position involves a wide range of administrative and organizational tasks to support the smooth functioning of the office environment. The Office Coordinator is responsible for handling various office-related duties, supporting staff, and maintaining a productive and organized workspace.

KEY Responsibilities :

Administrative Support:

Provide administrative assistance to office staff, including executives and managers.
Manage office calendars, schedule meetings, and coordinate appointments.
Prepare and distribute internal and external communications, such as memos and emails.
Assist in creating and maintaining office documents, reports, and spreadsheets.

Office Organization:

Ensure the office environment is tidy, well-organized, and stocked with necessary supplies.
Oversee office equipment maintenance and repairs, such as photocopiers and printers.
Manage office inventory, order supplies, and track expenses.
Maintain and update office records and databases.

Communication and Correspondence:

Act as a central point of contact for incoming calls, emails, and visitors.
Handle inquiries and redirect them to the appropriate staff members.
Screen and prioritize mail and deliveries.


Facilities Management:

Coordinate office maintenance, repairs, and renovations as needed.
Liaise with building management and external vendors for facilities-related issues.
Ensure the office is compliant with health and safety regulations.

Meeting and Event Coordination:

Arrange and set up conference rooms for meetings, presentations, and events.
Assist in organizing office events, workshops, and training sessions.
Coordinate catering and logistical details for meetings and events.

Travel Arrangements:

Arrange travel itineraries, accommodations, and transportation for employees and guests.
Process travel expenses and reimbursements.


Visitor Management:

Greet and assist visitors, clients, and guests.
Ensure a professional and welcoming reception area.

Team Support:

Assist HR in onboarding new employees, including paperwork and orientation.
Support staff with general inquiries and requests.
Collaborate with various departments to facilitate cross-functional tasks.


Qualifications :

  • High school diploma or equivalent; bachelor's degree preferred.
  • Proven experience in office coordination or administrative roles.
  • Proficiency in office software (e.g., Microsoft Office Suite).
  • Strong organizational and multitasking skills.
  • Excellent communication and interpersonal abilities.
  • Attention to detail and problem-solving skills.
  • Familiarity with office equipment and facilities management.
  • Knowledge of office protocols and etiquette.
  • Ability to maintain confidentiality and handle sensitive information.

    Job Types: Full-time, Permanent, Fresher

    Salary: ₹12,000.00 - ₹15,000.00 per month

    Benefits:
  • Cell phone reimbursement
    Schedule:
  • Day shift
  • Morning shift
    Supplemental pay types:
  • Performance bonus
  • Yearly bonus



    Ability to commute/relocate:
  • Kozhikode, Kerala: Reliably commute or planning to relocate before starting work (Preferred)

    Experience:
  • total work: 1 year (Preferred)
  • Office management: 1 year (Preferred)

    Language:
  • English (Preferred)

    Willingness to travel:
  • 25% (Preferred)


    Speak with the employer
    [phone number]
    Application Deadline: Start Date: 15/09/2023

    • Example 2

    Acesoft is looking for a new member to join our team! The position is remote and averages 30-40 hours a week depending on the job requirements. Prior experience working in office administration or HR is required in this position.

    Job duties and responsibilities include:

    Coordinating with clients via email, phone calls, or text (office line) Responding to emails, handling concerns in a professional manner, and redirecting as necessary. Data entry - Google keeps BANG, Excel sheets, etc Edit and approve session reports Checking in with clients and tutors for feedback Outbound emails to client and tutor prospects Handling payment reminders and renewals Helping with interviews and onboarding (reference checks, background checks) Helping with payroll and other administrative duties where needed.

    Requirements for the job :

    Prior experience working in office administration/ HR roles Remarkable organization skills, attention to detail, working memory.
  • Must have excellent co-ordination and communication skills with both verbal and professional writing skills - must be equally comfortable with calls, emails and texts . Excellent Typing speed of Minimum 40/wpm - ( if unsure of typing speed, please use a laptop or desktop and check [website]) We are hiring as soon as possible, however, only those candidates to be considered for an interview will be contacted. Thank you and if you feel like you would be a good fit, please apply below - we look forward to contacting you!

    Job Type: Full-time

    Salary: From ₹45,000.00 per month

    Benefits:
  • Flexible schedule
    Schedule:
  • Flexible shift
    Supplemental pay types:
  • Overtime pay
  • Performance bonus

    Ability to commute/relocate:
  • Kundara, Kollam, Kerala: Reliably commute or planning to relocate before starting work (Required)

    Experience:
  • total work: 2 years (Preferred)

    Language:
  • English (Required)

    Speak with the [phone number]

    • Example 3

    We have opening in our organisation for MD office Coordinator

    Company name- Akums Drugs & Pharmaceuticals Ltd.
    Location- Mangolpuri (North Delhi ), Near Peeragarhi Metro
    Working Days- Mon to Sat( Work from Office)
    Timing- 9:30 am to 6:30 pm

    Exp: 1 to 8 yrs
    CTC: upto 3.5LPA
    Qualification: Any Graduate

    MUST HAVE Excellent Command OVER English

    Job Description
    Handling IVR Line of Company and forwarding the requirements to concern depts
    Working on BD's requirements / queries as per assigned by Mentor.
    Working on new Projects of BD team with complete process
    Sample follow up with vendor and given to plant for testing and collect reports from them to share with vendor well on time.
    Sample entry and sample approval entry in excel sheet.
    COA approval task with coordination from plant and vendor.
    Regular vendor Query (price negotiation/ consumption and comparison etc.) Query received by mail and revert and follow up with vendors.

    Kindly call on [phone number]

    Contact Person- Ms. Sampada

    Job Type: Full-time

    Pay: Up to ₹30,000.00 per month

    Benefits:
  • Health insurance
    Schedule:
  • Morning shift

    Ability to commute/relocate:
  • New Delhi, New Delhi - 110083, Delhi: Reliably commute or planning to relocate before starting work (Required)

    Education:
  • Bachelor's (Preferred)

    Speak with the employer
    +91 Start Date: 24/06/2022

    • Office Coordinator job summary

    A good job description starts with an attention-grabbing summary of the position and its role within your company. Your summary should provide an overview of your company and expectations for the position. Outline the types of activities and responsibilities required for the job so job seekers can determine if they are qualified, or if the job is suitable for them.

    Example of an Office Coordinator job summary

    Our growing manufacturing business is looking for an Office Coordinator who can help us create a more productive work environment, while ensuring that our clients get the support they need. The ideal candidate for this position is an organized, detail-oriented individual who is able to manage multiple projects at once in a fast-paced environment. If you are a deadline-driven professional with a strong work ethic and a background in office administration, we want to hear from you.

    Office Coordinator responsibilities and duties

    The responsibilities and duties section is the most important part of the job description. Here you should outline the functions this position will perform on a regular basis, how the job functions within the organization and the title of the manager the person will report to.

    • Manage the schedule for all company conference and meeting rooms, ensuring that executive meeting needs are always met
    • Ensure that all company-wide internal correspondence is distributed as paper memos and also posted on the company intranet
    • Maintain the stock levels for office and break room supplies and submit purchase requests to management when necessary
    • Coordinate and plan company social events that take place during and after business hours
    • Answer phones and greet and direct visitors appropriately

    Office Coordinator qualifications and skills

    Next, outline the required and preferred skills for your position. This may include education, previous job experience, certifications and technical skills. You may also include soft skills and personality traits that you expect from a successful candidate. While it may be tempting to include a long list of skills and requirements, including too many could dissuade qualified candidates from applying. Keep your list of qualifications concise, but provide enough detail with relevant keywords and terms.

    • Associate Degree in Business or a related field required (Bachelor’s degree preferred)
    • 2+ years’ experience in office administration
    • Strong organizational and time management skills
    • Excellent verbal and written communication abilities
    • Proficiency with MS Word and MS Excel
    • Strong sense of discretion and professionalism
    Ready to hire?Build a job description

    Job Description Examples

    Need help writing a job description for a specific role? Use these job description examples to create your next great job posting. Or if you’re ready to hire, post your job on Indeed.

    No search results found

      *Indeed provides this information as a courtesy to users of this site. Please note that we are not your recruiting or legal advisor, we are not responsible for the content of your job descriptions, and none of the information provided herein guarantees performance.