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Accounts Payable Specialist Job Description: Top Duties and Qualifications

Your job description is the first contact between your company and your new recruit. With millions of people searching for jobs on Indeed each month, a great job description can help you attract the most qualified candidates to your open position. To get you started, here are some tips for creating an effective job description.

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Accounts Payable Specialist job title

An effective job title wiil typically include a general term, the level of experience and any special requirements. The general term will optimize your job title to show up in a general search for jobs of the same nature. The level of experience will help you attract the most qualified applicants by outlining the amount of responsibility and prior knowledge required. And if your position is specialized, consider including the specialization in the job title as well. But avoid using internal titles, abbreviations or acronyms to make sure people understand what your job posting is before clicking.

  • Accounts Payable Specialist
  • Senior Accounts Payable Clerk
  • Accounts Payable (with Oracle proficiency)
  • Accounts Payable Clerk
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Accounts Payable Specialist Job Description Examples:

Example 1

Summary

We’re Hiring

US Accounts Payable

Work From Home (Night Shift)
Software Industry
Jaipur

2+ years exp in
Ageing + Excel
#AP
#Accounting
#Taxation
#Netsuite or other software
#Excellent #English must

Good package
Interview online
Immediate joiner only

Pls #Apply | #Share | #Refer

Responsibilities

Knowledge of Billing tools – preferably NetSuite and Recurly
Setting up/ Updating client accounts in the system Generating invoices, managing POs
Maintaining Tax documents
Understanding of Business and Operational processes
Experience of handling AR Aging
Experience of collecting payments via portals
Experience of Cash collection in Bank and payment application (Credit Card, ACH , Wire transfer, Bank Transfer PayPal etc) to open invoices as well as cash reconciliation.
Experience in creating proforma invoices, generating statements, payments reports, credit reports, Overages reports

Qualifications

Intermediate knowledge of MS Excel and Google Drive
Experience of handling End customers tickets in timely manner
Good Communication – Verbal/Written

Job Type: Full-time

Salary: Up to ₹30,000.00 per month

Schedule:
  • Night shift
    Supplemental pay types:
  • Yearly bonus



    Ability to commute/relocate:
  • Jaipur, Rajasthan: Reliably commute or planning to relocate before starting work (Preferred)

    Application Question(s):
  • Pls share CTC & Notice

    Education:
  • Bachelor's (Preferred)

    Experience:
  • Accounts payable: 2 years (Required)

    Language:
  • English (Preferred)


    Speak with the [phone number]

    • Example 2

    Urgent Hirning ….Accounts Payable Specialist

    Job description

    We are looking for a reliable and precise professional to help us properly maintain our payable information. The
  • Accounts Payable Specialist
  • will maintain current accounts and assist in invoicing functions. We are seeking an experienced candidate who can analyze expense reports to assign payments to the proper cost centers, work with vendors to resolve past due invoices and reconcile monthly statements with vendors within a specific industry.

    Job Responsibilities

    # Respond to external vendors and internal managers regarding all aspects of the accounts payable process, including processing invoices for payment, recording taxes, assisting with bank reconciliations, and documenting loans.

    # Monitor all vendor payment agreements to find discounts that can be used to reduce invoice amounts

    # Keep track of credits owed to the company and ensure all credits are properly applied to vendor payments

    # Reconcile payable reports each month to confirm that all amounts paid were accurate and confirm that the correct general ledger account codes are used.

    # Research information to provide accurate and timely solutions to internal clients and vendors at multiple locations.

    # Inspect paid and unpaid invoices including cleared payment inquiries and check voiding to maintain accurate files and records according to company standards.

    # Review automatic payments to ensure correct coding and authorization as well as sufficient contracts and documentation.

    # Develop and maintain a filing system for financial information, records and documents to ensure easily available information.

    # Monitor account balances, track expenses, prepare analyses of accounts and related financial activity to produce monthly financial reports.

    Job Skills & Qualifications Required:

    Bachelor’s Degree in Accounting, Finance with relevant work experience

    Ability to work independently and as part of a team

    Ability to use Microsoft software such as Advance Excel & Word

    Ability to consistently meet all deadlines

    Strong problem-solving skills and work ethics

    Excellent verbal, written, and interpersonal communication skills

    Preferred:

    Information management skills

    5+ Years’ experience in accounts payable experience

    Location: Bais Godam Jaipur

    Call or WhatsApp: 99280 19988

    Job Types: Full-time, Regular / Permanent

    Salary: ₹20,000.00 - ₹25,000.00 per month

    Job Location: Bais Godam, Jaipur
    Call/WhatsApp: 99280 19988

    Job Types: Permanent, Full-time

    Salary: ₹20,000.00 - ₹25,000.00 per month

    Benefits:
  • Leave encashment
  • Provident Fund
    Schedule:
  • Day shift
    Supplemental pay types:
  • Yearly bonus



    Experience:
  • total work: 5 years (Preferred)


    Work Location: In person

    Speak with the [phone number]

    • Example 3

    Job Title: Accounts Payable Specialist

    Location: Remote, Work from Home
    Shift Timings: 1100-2030 IST, Monday to Friday

    Company Overview:
    Brocent is a dynamic and growing Managed IT Service company dedicated to deliver professional IT Outsourcing services in Global market. We are seeking a detail-oriented and organized Accounts Payable Specialist to join our finance team. The ideal candidate will play a vital role in ensuring accurate and timely processing of vendor invoices and payments.


    Core Responsibilities:
  • Responsible for validation and issuance of Purchase Order to Vendors.
  • Process and review invoices, ensuring accuracy, completeness, and adherence to company policies and procedures.
  • Match invoices with purchase orders and receiving documents to verify the quantity, pricing, and terms are accurate.
  • Obtain necessary approvals for invoices and maintain proper documentation for audit purposes.
  • Communicate with vendors to address queries and resolve payment-related issues.
  • Monitor and track accounts payable aging, identify outstanding invoices, and take appropriate actions to ensure timely payments.
  • Prepare Weekly Payment plan in coordination with Global Partner Management and get necessary approvals from Finance/CFO, to run Vendor payouts.
  • Collaborate with cross-functional teams to ensure proper documentation and approval of invoices.
  • Reconcile accounts payable transactions and resolve discrepancies in a timely manner.
  • Maintain accurate and up-to-date records of accounts payable transactions (PO and Invoices).
  • Assist in month-end and year-end closing procedures.
  • Participate in process improvement initiatives to enhance efficiency and accuracy of the accounts payable process.
  • Ensure compliance with company policies, legal requirements, and generally accepted accounting principles.
  • Stay updated on industry best practices and changes in accounting regulations related to accounts payable.


    Key Skills:
  • Work independently, make non-routine decisions and resolve complex accounting problems.
  • Able to organize and work constructively to meet tight deadlines, enjoys a challenging and fast-paced work environment.
  • Exceptional interpersonal, written, oral, and presentation skills with ability to communicate effectively with all levels of employees including senior management.
  • Values diversity and is comfortable in dealing with multiple cultures.
  • Ability to work collaboratively across departmental functions across geographies.


    Qualifications:
  • Bachelor’s degree in accounting, Finance, or related field preferred. Post-Graduate degree is preferred.
  • Proven experience (minimum 3-5 years) in accounts payable or related financial role.
  • Proficiency in accounting software and Microsoft Office Suite, especially Excel.
  • Thorough understanding of GST and VAT regulations.
  • Strong attention to detail and accuracy.
  • Excellent organizational and time management skills.
  • Effective communication skills, both written and verbal.
  • Ability to work independently and collaborate in a team environment.
  • Familiarity with accounting principles and regulations.
  • Problem-solving skills and a proactive approach to tasks.

    Job Type: Full-time

    Salary: ₹419,031.40 - ₹600,000.00 per year

    Benefits:
  • Work from home
    Schedule:
  • Day shift
  • Monday to Friday
  • Rotational shift
  • UK shift



    Education:
  • Bachelor's (Preferred)

    Experience:
  • total work: 3 years (Preferred)

    Language:
  • English (Preferred)

    Ability to Commute:
  • NCR, Delhi (Preferred)


    Speak with the [phone number]

    • Accounts Payable Specialist job summary

    A good job description starts with an attention-grabbing summary of the position and its role within your company. Your summary should provide an overview of your company and expectations for the position. Outline the types of activities and responsibilities required for the job so job seekers can determine if they are qualified, or if the job is suitable for them.

    Example of an Accounts Payable Specialist job summary

    We are looking for a reliable and precise professional to help us properly maintain our payable information. The Accounts Payable Specialist will maintain current accounts and assist in invoicing functions. We are seeking an experienced candidate who can analyze expense reports to assign payments to the proper cost centers, work with vendors to resolve past due invoices and reconcile monthly statements with vendors within a specific industry.

    Accounts Payable Specialist responsibilities and duties

    The responsibilities and duties section is the most important part of the job description. Here you should outline the functions this position will perform on a regular basis, how the job functions within the organization and the title of the manager the person will report to.

    • Maintain petty cash accounts and log all outgoing disbursements
    • Monitor all vendor payment agreements to find discounts that can be used to reduce invoice amounts
    • Responsible for paying all sales tax on appropriate invoices and making a note of each tax payment made
    • Keep track of credits owed to the company and ensure all credits are properly applied to vendor payments
    • Reconcile payable reports each month to confirm that all amounts paid were accurate

    Accounts Payable Specialist qualifications and skills

    Next, outline the required and preferred skills for your position. This may include education, previous job experience, certifications and technical skills. You may also include soft skills and personality traits that you expect from a successful candidate. While it may be tempting to include a long list of skills and requirements, including too many could dissuade qualified candidates from applying. Keep your list of qualifications concise, but provide enough detail with relevant keywords and terms.

    • Bachelor’s Degree in Accounting, Finance or related discipline
    • 2+ years experience in accounts payable
    • Ability to use Microsoft productivity software such as Excel and Word
    • Excellent attention to detail
    • Strong organizational ability
    • Effective corporate communications skills
    • Ability to consistently meet all deadlines
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    Job Description Examples

    Need help writing a job description for a specific role? Use these job description examples to create your next great job posting. Or if you’re ready to hire, post your job on Indeed.

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