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Administrative Manager Job Description: Top Duties And Qualifications

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Administrative Manager Job Title

An effective job title will typically include a general term, the level of experience and any special requirements. The general term will optimize your job title to show up in a general search for jobs of the same nature. The level of experience will help you attract the most qualified applicants by outlining the amount of responsibility and prior knowledge required. And if your position is specialized, consider including the specialization in the job title as well. But avoid using internal titles, abbreviations or acronyms to make sure people understand what your job posting is before clicking.

  • Administrative Manager
  • Senior Administrative Manager
  • Administrative Manager (with Tally proficiency)
  • Administrative Manager (Part-Time)
  • Office Manager
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Administrative Manager Job Description Examples:

Example 1

  • SMART, WELL-Spoken IN English, Computer Literate (TECH SAVY) WITH

    Optimum Office Etiquettes

  • TO BE THE FIRST POINT OF Contact IN Person & Telephone AND TO BE

    Responsible FOR THE Complete Functioning & DAY TO DAY Activities

    OF THE Premises

  • TO Monitor THE DAILY Movement OF ALL IN-Coming /OUT-Goings IN

    THE Premises

  • Responsible FOR THE Complete Maintenance OF THE SPACE, IT’S

    Equipment AND ALL Activities Therein

  • Reponsible FOR THE Equipment AND ITS Functionality AS IN Laptops,

    Desktops, Printers, TelephoneS, AIR Conditioners. TO Cordinate

    WITH Relevant Service Providers Incase OF NON-Functioning OR

    Technical Faults WITH ANY Equipment.

  • Monitor THE FRONT DESK TelephoneS WITH Material Inward

    /Outward Register

  • Maintain AND BE Responsible FOR THE Library BOOKS AND Journals

  • Follow-UP ON Assigned Paperwork AND Queries

  • Efficient Productive Interactions ON MAILS AND Telephone &

    Maintain Physical & SOFT COPY Records OF FILES AND

    Correspondence

  • Answer & Accurately ROUTE ANY NEW Clientele Queries OF THE

    Company

  • Responsible FOR STAFF Dicipline & Monitor THEIR Constant

    Availability IN THE Premises

  • Monitor THE STAFF DAILY Attendance & Movement WITH Record OF

    Absentisim/ LATE-INS/ EARLY-EXITS AND Adherance TO LUNCH Timings

  • Seamless CO-Ordination WITH THE DM Studio Administrator ON

    STAFF Updates AND SHORTComingS

  • CHECK ON Travelling STAFF / SICK Leaves/Absentee STAFF

  • Monitor Stationery, Pantry, Houskeeping Supplies & IT'S Purchases

  • Monitor THE Pantry AND Housekeeping Cleanliness

  • Arrange FOR PEST Control, Follow-UP ON WATER Filter AMCS, ETC

  • Maintain Accurate PETTY CASH Balance WITH Supporting Expense

    Documents



  • SELF Dicipline Towards Puntuality, Sincereity AND TO BE Extremely

    Professional WITH Constant VALUE ADDS TO THE GIVEN Position.

    Job Type: Full-time

    Salary: ₹100,000.00 - ₹2,000,000.00 per year

    Schedule:
  • Day shift



    Ability to commute/relocate:
  • Mumbai Central, Mumbai, Maharashtra: Reliably commute or planning to relocate before starting work (Required)

    Application Question(s):
  • What is your Current Location ?
  • What is your Current salary ?
  • What is your expected salary ?
  • What is your Notice period ?

    Education:
  • Bachelor's (Preferred)

    Experience:
  • total work: 10 years (Preferred)
  • Office Administrative Manager: 10 years (Preferred)


    Work Location: In person

    Speak with the [phone number]

    • Example 2

    Responsibilities and Duties:

    i. Scheduling partners meetings and minuting the meetings and ensure follow up/support to leaders in completion of task assigned during the meeting.

    ii. Ensuring tracking for logical conclusions of task discussed during the Partners meeting.

    iii. Ensure timely implementation of decisions/plans of Partners

    iv. Be incharge of all administrative areas like administrative areas like Accounts, Admin, HR, IT and report to concerned panel partners

    v. Monitor statutory compliance of our organization on timely basis and report the exceptions.

    vi. Work with internal auditor, statutory auditor and external consultants.

    vii. Support H&A’s social media/website within the ethical standards.

    viii. Review and optimize administrative policies and procedures.

    ix. Monthly performance reporting of admin areas including exception reports in internal, statutory and external consultants suggestions not implemented.

    Skills
  • Good Practical Experience with Computer advance level knowledge.
  • Good Organizing and time management skill.
  • Good communication & presentation skills.
  • Eye for detail.
  • Relationship management.

    Job Type: Full-time

    Salary: ₹900,000.00 - ₹1,000,000.00 per year

    Schedule:
  • Day shift

    Ability to commute/relocate:
  • Bengaluru, Karnataka: Reliably commute or planning to relocate before starting work (Required)

    Education:
  • Master's (Preferred)

    Experience:
  • Managerial Role: 5 years (Preferred)

    Speak with the employer
    +91 Start Date: 15/10/2022

    • Example 3

    Core function: To take charge of the administration functions to ensure that there is overall coordinated work and execution of tasks that will lead to improved overall personal and professional productivity. The role will work closely with the leadership team to safeguard and augment the efficiency of the organisation’s administrative functions, ensuring compliance with core financial controls and values and participating and enabling and accelerating growth and long-term success.

    Delivers on:

  • Planning and coordinating administrative procedures and systems and devising ways to streamline processes. This will include using existing systems efficiently and introducing new systems that will enhance productivity and reliability.
  • Building and maintaining relationships with all department heads, external partners, and vendors to deliver on approved and agreed upon plans.
  • Devise ways to ensure growth enterprise-wide, identifying and implementing process improvements that will maximise output and minimise costs
  • Works closely with the finance team on budgets, ensures all projects are duly tagged to appropriate codes and costs allocated accordingly.
  • Keeps a tab on all administrative expenses.

    Execution:

  • Design, develop and implement various admin processes and systems related to office and asset management, insurance, travel management, cost management, safety and security, stock/inventory management, and system compliances and Program/Project Management.
  • Asset Management cycle - Making assessment of asset requirement, gathering specs and configuration, procurement process, configuration, handover, maintenance, and disposal. Ensuring all assets are tabulated tagged and assets are accounted for.
  • Risk Management - Assessing the risk for the office infrastructure which includes safety against theft, fire, and burglary.
  • Event management - Training and workshop coordination - Identification of venue for training and workshop, support in logistics, procurement of required materials and resources for the workshop.
  • Compliances related to office administration, like drafting rental agreements, property tax, insurances (people and property) etc
  • Develop, implement, and monitor operational systems and processes including analysis of key metrics
  • Uphold organisation policies and standards, ensuring people in the organisation own and demonstrate them
  • Work closely with people processes team to establish and maintain a trusting, inclusive, and productive environment
  • Recruiting and training admin and housekeeping personnel and allocate responsibilities and office space
  • Using staffing resources optimally and developing them to learn to use productivity tools.

    Knowledge

    In depth knowledge of Office Administration, including people and resource management Setting up of new offices, systems, policies, and process, manage and guide the team members and utilise the available resources efficiently

    Skills Required
  • Being Proactive - To take charge of any situation and having a better outcome

  • Decision-making and Prioritisation - Should be able to make decisions independently based on the situation and prioritise accordingly.

  • To plan, schedule, organise and implement - Any assigned work to a planned and defined time frame and schedule.

  • Being adaptable and flexible for change in plan/request - Should be able to consider for any last-minute change in plan/ request.

  • Efficient management of people and resources

  • Multitasking - Capable of handling multiple requests, distribution of workload and execution within the time frame

  • Negotiating skills - Bargaining and find similar service/ product that provides value for money

  • Relationship management (Internal –Staff at all levels and External with vendor and service providers)

  • Able to ensure that the organisational policies related to HR, Admin, Procurement, Financial control, and accountability are met without any deviations in all processes and procedures.

  • Able to handle multiple requests, and able to prioritise based on importance and urgency, in an effective and timely manner

  • Able to manage pressure and to assess and absorb information quickly and seek clarification when required

    Location: Bangalore, travel to other locations as required

    Job Type: Full-time

    Salary: ₹480,000.00 - ₹900,000.00 per year

    Benefits:
  • Health insurance
  • Internet reimbursement
  • Leave encashment
  • Paid time off
  • Provident Fund
    Schedule:
  • Day shift

    Ability to commute/relocate:
  • Ashwath Nagar, Bengaluru - 560094, Karnataka: Reliably commute or planning to relocate before starting work work: 3 years (Preferred)

    • Example 4

    Senior Administrative Manager with international Voice experience. Only Females !

    We are looking to hire a dynamic administrative manager to join our company’s administrative department. In this role required to speak with external agencies and customers based out in Australia. You are also responsible for entering related client information into our electronic storage system, updating existing entries and organizing copies of information effectively.

    Job Description:

  • Outbound calls to different vendors and clients
  • Maintaining a detailed and organized storage system to ensure data entries are complete and accurate.
  • Establishing data entry standards by continually updating filing systems to improve data quality.
  • Addressing data inconsistencies by working with administrative team to locate missing data.
  • Maintaining daily and weekly report
  • Attending to data queries and reporting any major data errors to management.
  • Adhering to best data management practices and maintaining a high standard of accuracy and efficiency.

    Skills Required:
  • International outbound call experience is mandatory
  • Comprehensive applied knowledge and expertise, gained at a professional level, in all aspects of the area of focus applicable to the specified role.
  • Ability to supervise and train team members, to include organizing, prioritizing, and scheduling work assignments.
  • Decision-making aptitudes based on given guidelines and in ambiguous contexts.
  • Excellent communication skills both written and verbal and the ability to collaborate with team members.
  • Impeccable organizational skills, a keen eye for detail, and the ability to spot errors with accuracy and efficiency.
  • Solid time management skills and the ability to prioritize tasks.
  • Good working knowledge of Windows, Microsoft Office- MS Excel proficiency is mandatory
  • Immediate joiners preferred

    Location: Bangalore. Work from office.
    Salary: 2.5 to 4 LPA
    Experience: 4 - 10 years in a similar role is mandatory

    Office Timings : 8:30 AM -5:30PM (Monday to Friday) Saturday : 8:30AM -2:30PM

    Industry: Solar, Technical Support, Customer support, BPO, Back office, administrative
    Role: Senior Administrative officer (International Voice Process)
    Interested candidates, please email your resume with a cover letter to : [website]

    Job Type: Regular / Permanent

    Salary: ₹250,000.00 - ₹450,000.00 per year

    Schedule:
  • Morning shift

    Speak with the +91-90368 93374

    • Administrative Manager Job Summary

    A good job description starts with an attention-grabbing summary of the position and its role within your company. Your summary should provide an overview of your company and expectations for the position. Outline the types of activities and responsibilities required for the job, so jobseekers can determine if they are qualified, or if the job is suitable for them.

    Example of an Administrative Manager job summary

    Our personal finance consultancy firm needs an Administrative Manager to take over administrative operations at our downtown location. We are looking for a highly organized and efficient professional with administrative experience and a basic understanding of the tenets of personal finance, though we are willing to provide some in-house training. The successful candidate will provide oversight for all administrative personnel at this location, including those in accounting and customer service. We’re looking for a take-charge individual who feels comfortable delegating tasks among employees and who can make changes to improve our office’s efficiency and productivity metrics.

    Administrative Manager Responsibilities And Duties

    The responsibilities and duties section is the most important part of the job description. Here you should outline the functions this position will perform on a regular basis, how the job functions within the organisation and the title of the manager the person will report to.

    • Recruit new administrative employees, then orient and train them for their specific job descriptions
    • Conduct semi-annual evaluations of administrative personnel and provide guidance about potential improvements in each employee’s performance
    • Serve as the liaison between administrative personnel and senior management, communicating needs and concerns so they can be handled expeditiously
    • Select employees for special projects and programs, then oversee their output
    • Achieve specific financial objectives by communicating with administrative personnel and making adjustments to workflow as necessary
    • Implement customer service standards and evaluate employees based on their ability to meet those standards
    • Provide technical and logistical support for all administrative personnel

    Administrative Manager Qualifications And Skills

    Next, outline the required and preferred skills for your position. This may include education, previous job experience, certifications and technical skills. You may also include soft skills and personality traits that you expect from a successful candidate. While it may be tempting to include a long list of skills and requirements, including too many could dissuade qualified candidates from applying. Keep your list of qualifications concise, but provide enough detail with relevant keywords and terms.

    • Bachelor’s Degree in Accounting, Business or related field required
    • Proven track record of on-boarding, training and motivating administrative employees
    • Excellent communication, time management, leadership and employee development skills
    • Documented computer skills
    • Prior management experience preferred
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    Job Description Examples

    Need help writing a job description for a specific role? Use these job description examples to create your next great job posting. Or if you’re ready to hire, post your job on Indeed.

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